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Accomodations for out-of-town guests

Texas-Houston

Accomodations for out-of-town guests

Hey Houston brides and grooms. Chat here about the best tips, Knottie GTGs, and wedding planning in your area.

Hi! This is my first post on here and I'm not even sure this is the place to ask this question! Lol. I'm getting married 8/25/12 in League City and want to reserve a block of rooms for my out-of-town

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Texas-Houston

Accomodations for out-of-town guests

Hey Houston brides and grooms. Chat here about the best tips, Knottie GTGs, and wedding planning in your area.

Hi! This is my first post on here and I'm not even sure this is the place to ask this question! Lol. I'm getting married 8/25/12 in League City and want to reserve a block of rooms for my out-of-town

Cat:Local Wedding BoardsForum:121

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Forums > Local Wedding Boards > Texas-Houston > Accomodations for out-of-town guests

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Accomodations for out-of-town guests

posted at 2/9/2012 11:30 AM EST on theknot.com

nogush

Joined on
09-30-2011
HOUSTON

9971529825438591

Posts: 4

First: 2/9/2012

Last: 2/10/2012

Hi!
This is my first post on here and I'm not even sure this is the place to ask this question! Lol.

I'm getting married 8/25/12 in League City and want to reserve a block of rooms for my out-of-town guests. It's a pretty busy season so I want to do it soon, but how do I know how many rooms to reserve? We're sending out STD soon and will have our website information on there with an option to RSVP but really I don't think people will start RSVPing until much later. So how do I know how many guests will arrive and how many rooms to reserve? Just guess?

Thanks!

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Re: Accomodations for out-of-town guests

posted at 2/9/2012 6:39 PM EST on theknot.com

lnhassel

Joined on
01-26-2011
HOUSTON

6380316615611633

Posts: 135

First: 2/9/2011

Last: 5/17/2012

I just reserved my rooms for out of town guests earlier this week....my suggestion is to use hotelplanner.com it was super easy and you tell it where and when and then all hotels close to your area will make an offer for your block of rooms. It doesnt cost you anything which ever hotel you choose will pay hotelplanner a comission.

Anyways back to your question. We are having approximately 200-250 guests with about 30-40% out of town and we blocked 10 rooms at one hotel and 15 rooms at another just to give our guests an option. Both hotels told us that if we used all of the rooms we could then add on extra rooms to our original block. The trick is to find a hotel that does not require you meet a certain % of your block. A lot of them will say you are responsible to guarantee 80% of your block and if for some reason you dont meet that minimum you would be responsible for paying the difference. If you use a hotel that does not require this then it doesnt matter if people choose to stay there or not as you will not have to pay any difference.

Hope that helps!

September 2012 Signature Challenge: Pic of FI & I that I love!

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Re: Accomodations for out-of-town guests

posted at 2/9/2012 10:40 PM EST on theknot.com

emilyhar

Joined on
01-11-2012
HOUSTON

5318618656235000

Posts: 17

First: 1/11/2012

Last: 5/24/2012

Inhassel - what hotels are you using? Do they require you to pay the difference?

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Re: Accomodations for out-of-town guests

posted at 2/10/2012 9:32 AM EST on theknot.com

lnhassel

Joined on
01-26-2011
HOUSTON

6380316615611633

Posts: 135

First: 2/9/2011

Last: 5/17/2012

We settled on the Crowne Plaza Downtown and the Courtyard Marriott by the galleria. My family lives on the north west side of town and FI's family is on the south east. Our ceremony will be at a church off of 59 and 610 and the reception is downtown. So one hotel is close to the ceremony and one is close to the reception. Both places offered the same rate so that was nice this way our guests have a choice of where they would like to stay since there isnt too much to do downtown on a weekend. Neither hotel had a deposit requirement or a minimum percentage requirement so we paid nothing to get our hotels blocked and will not have to pay anything even if none of our guests decide to stay there.

September 2012 Signature Challenge: Pic of FI & I that I love!

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Re: Accomodations for out-of-town guests

posted at 2/10/2012 5:04 PM EST on theknot.com

nogush

Joined on
09-30-2011
HOUSTON

9971529825438591

Posts: 4

First: 2/9/2012

Last: 2/10/2012

Thanks! I'll try out hotelplanner.com :)

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Re: Accomodations for out-of-town guests

posted at 2/16/2012 5:27 PM EST on theknot.com

KelaRenee

Joined on
02-20-2011
HOUSTON

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Posts: 398

First: 3/1/2011

Last: 5/20/2012

I reserved a block at one hotel that didn't require you to fill a percentage, and got a rate code (10% off the going rate) from the other hotel I liked that did require you to fill a percentage