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Meeting w/ venue this weekend

Reception Ideas

Meeting w/ venue this weekend

Ready to party? From food to music to dancing, dish here for all things receptions.<a href="mailto:messageboards@theknot.com"></a><p> </p>

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Reception Ideas

Meeting w/ venue this weekend

Ready to party? From food to music to dancing, dish here for all things receptions.<a href="mailto:messageboards@theknot.com"></a><p> </p>

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Forums > Wedding Boards > Reception Ideas > Meeting w/ venue this weekend

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Meeting w/ venue this weekend

posted at 2/8/2012 9:02 AM EST on theknot.com

Rachel405

Joined on
02-06-2012
BALTIMORE

7602641289291534

Posts: 320

First: 2/8/2012

Last: 5/16/2012

My fiance and I are going to meet with the wedding coordinator at the venue we are leaning towards this Saturday. I already have all the pricing info for the rental and what it includes, but we need to discuss food options and pricing.

I am asking for tips and suggestions for what kinds of questions to ask him when we meet. I want to cover a lot of ground and ask informed questions.

Their website lays out itemized lists of fees so I feel like they are very open about what they charge, but I want to ask the right questions to avoid "hidden fees."

Also, we want to see about doing an "hors dourves" and dessert reception, and skip the plated meal. Is there a way to ask about this without sounding cheap?

Thanks in advance :)

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Re: Meeting w/ venue this weekend

posted at 2/8/2012 9:09 AM EST on theknot.com

edielaura

Joined on
08-14-2010
PITTSBURGH

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Posts: 18408

First: 8/16/2010

Last: 5/25/2012

I searched the board using the feature at the bottom (it's easy to miss) and found these posts:

http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_reception-ideas_questions-venue?plckFindPostKey=Cat:Wedding%20BoardsForum:5Discussion:c324fc51-e0fe-4b8b-b7ba-0da3e8851eaaPost:9fc369de-3e4f-4107-aa56-2b8e9afbd63f

http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_reception-ideas_questions-should-ask?plckFindPostKey=Cat:Wedding%20BoardsForum:5Discussion:1817120f-b861-4e60-90cb-80dd3ee13c84Post:cd35b04e-e073-4252-8d05-9d440a4fda3c

http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_reception-ideas_questions-ask-reception-sites?plckFindPostKey=Cat:Wedding%20BoardsForum:5Discussion:e4231c77-63ab-4073-bc95-627e1079b4bfPost:6ef155c3-ad0b-4d08-a7d8-f6ec914ee407

http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_reception-ideas_xp-venue-questions?plckFindPostKey=Cat:Wedding%20BoardsForum:5Discussion:94b690f8-bce1-48e5-920c-adfa9d29e2d0Post:5f26f27c-3504-4200-bb48-abae0eec44b7

http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_reception-ideas_need-good-questions-ask-1st-venue-visit-sunday?plckFindPostKey=Cat:Wedding%20BoardsForum:5Discussion:01aa7612-ed0a-4ecf-b67d-db15752e2a55Post:9c2a5ea5-bef5-4cd1-905d-4dea35027a12

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Re: Meeting w/ venue this weekend

posted at 2/8/2012 9:25 AM EST on theknot.com

Rachel405

Joined on
02-06-2012
BALTIMORE

7602641289291534

Posts: 320

First: 2/8/2012

Last: 5/16/2012

Thanks a ton! I will definitely use that in the future :)

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Re: Meeting w/ venue this weekend

posted at 2/8/2012 11:56 AM EST on theknot.com

stephiehall

Joined on
12-25-2008
DALLAS-FORT WORTH

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Posts: 11911

First: 7/20/2009

Last: 5/25/2012

Their website lays out itemized lists of fees so I feel like they are very open about what they charge, but I want to ask the right questions to avoid "hidden fees."

Simply say "Are there any other charges besides the ones listed?" Some that I have seen are cake cutting, chair removal/placement, charges for using an outside vendor, preset table settings, coat check, etc.

Also, we want to see about doing an "hors dourves" and dessert reception, and skip the plated meal. Is there a way to ask about this without sounding cheap?

"We don't feel a plated meal fits our more casual, laid-back style, do you have any other options?"

Planning the Meal
With All the Trimmings

Happily married since November 2009

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Re: Meeting w/ venue this weekend

posted at 2/8/2012 1:21 PM EST on theknot.com

LuckyHeather

Joined on
07-05-2010
WEST COAST FLORIDA

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Posts: 914

First: 7/5/2010

Last: 5/25/2012

The one thing I want to point out (which I didn't know until my wedding coordinator pointed it out) is that many times the venue will say they can get chiavari chairs, or chargers, or linens and other things for you, which is all great, but you will pay the service charge on top of those items. So if your venue's contract has a 20% service charge (which I thought was the tip) on top of what you pay per person, then that service charge will be on top of everything they order for you. Most times you are better off renting them on your own.

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Re: Meeting w/ venue this weekend

posted at 2/8/2012 6:43 PM EST on theknot.com

27Sunrise

Joined on
01-11-2012
CONNECTICUT

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Posts: 318

First: 1/12/2012

Last: 5/23/2012

We decided to do a buffet station dinner instead of a plated dinner for 2 reasons:

1) The weddings we have been to (and we go to A LOT) tend to have better food with buffet stations than plated dinners

2) It is cheaper!!!!

See if this is an option at your venue. A lot of places are starting to do this because people like it better for the quality of food and the price. It is more formal than a buffet dinner, but more informal than a plated dinner.

I don't think you will sound cheap at all! I'm from CT and if things like that are an option in CT and NYC - don't feel bad about asking about it!

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