Etiquette

'Day of' plan - all good?

Wedding is in 20 days (screams into pillow)and I *think* we have the plan for the day but before we finalise everything with the venue and caterer I thought you guys might be able to give me some feedback incase I'm missing something.

To give you an overview, the ceremony and reception are close by each other, but as reception venue is on the canal we are having cocktail hour on a barge that will cruise down to the reception so the day will be in 3 separate parts. We are not having a professional photographer so will be present to mingle with guests during cocktail hour.

I do anticipate that the timeline will move +/- so may not run exactly as below, but so long as its 10mins here or there it shouldn't be an issue as all of the guests will be transported everywhere by us once they arrive for the ceremony. Less chance of my Scottish family getting lost in London that way!

- 3pm - 3.30ish ceremony

- 3.45pm bus departs from town hall to take guests to the barge. 

- 4pm barge leaves for 'cocktail hour' on the canal towards our venue. Beer and wine (and softs) provided on board along with canapes. We plan to work around the guests to thank them during cocktail hour, rather than a receiving line - they will all be in one confined space, so easy to spot!

- 5pm arrive at reception venue. Drinks will be handed out for toasts (prosecco, beer, softs)

- 5.15pm toasts whilst guests mingle and have some drinks.

- 5.30pm call guests upstairs for dinner.

- 7pm guests go downstairs for drinks whilst the venue rearranges the tables for dancefloor etc. Upstairs bar will be set up too.

- 7.15pm cut the cake 

- 7.30pm upstairs organised and bar open (beer/wine/ale/spirits/softs), probably have the first dance now and then open the dancefloor straight away.

- 1am finish.

Does that seem like it works? I feel like it flows but am I missing anything? As I mentioned before I know these times might move a little - people dawdling after the ceremony, traffic whilst on the bus, etc so that shouldn't phase us unless it's significant.

Ahhh, I'm so ready to just do this now. Thank you all in advance for helping me make sure I do this right!
             
SP29

Re: 'Day of' plan - all good?

  • lyndausvilyndausvi Western Slope, Colorado
    Moderator Tenth Anniversary 10000 Comments 500 Love Its
    mod
    Seems like a nice flow.

    Question?  Does a barge take them back?  Or are there shuttles from the venue to hotels?    Not sure about across the pond and I know your weddings last a lot longer than our's typically do. A least here people like to leave at different times.   






    What differentiates an average host and a great host is anticipating unexpressed needs and wants of their guests.  Just because the want/need is not expressed, doesn't mean it wouldn't be appreciated. 
  • I don't love sending them all downstairs to remove the tables and then herding them back upstairs, but I assume you can't change that? I'd make sure to still have plenty of seats upstairs for the second part. 7:30-1am is a long time to dance! You mention that the upstairs bar will be set up after dinner- but is there a way for people to get drinks during dinner? I also don't see a benefit to your guests to milling around drinking for half an hour when they get to the reception venue. They just did that for an hour on the barge. They'd prob like to sit down and listen to toasts at the table, and my preference would be to have the first course/salad/app plated and waiting for them on the tables so they can get started on something while toasts are happening. 
  • I don't love sending them all downstairs to remove the tables and then herding them back upstairs, but I assume you can't change that? I'd make sure to still have plenty of seats upstairs for the second part. 7:30-1am is a long time to dance! You mention that the upstairs bar will be set up after dinner- but is there a way for people to get drinks during dinner? I also don't see a benefit to your guests to milling around drinking for half an hour when they get to the reception venue. They just did that for an hour on the barge. They'd prob like to sit down and listen to toasts at the table, and my preference would be to have the first course/salad/app plated and waiting for them on the tables so they can get started on something while toasts are happening. 
    We will still have all the chairs upstairs, it's more just rearranging the tables to create space in the middle if that makes sense? People can dance as little/much as they want and the venue is really centrally located so it's easy for guests who might want to leave earlier. 

    Drinks will be handed out as people arrive, then wine / bottles of water on the tables and table service for anything else, until after dinner when there will be a bar people can go up and order from.

    We can definitely have the guests seated to have the toasts, I don't know why that didn't occur to me!
                 
  • Sounds overall great, btw! Love the barge idea. 
  • Sounds overall great, btw! Love the barge idea. 
    Thanks, I'm pretty excited about that part in particular!
                 
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