Delivering welcome bags

EAR123 · October 2014

I am having a destination wedding with fifty guests and want to do welcome bags for our guests, who will be staying at two hotels in the same resort complex. The resort will let us provide them with a guest list for each hotel and will let guests know that they have a bag waiting for them at the bell desk that they can pick up. The resort will not keep welcome bags at reception (requiring the extra step for guests having to go to the bell desk) nor will they deliver them to the guest rooms or pre-deliver them. Bell desk seems to be the only choice. Is this standard for those out there also doing welcome bags? It seems out of the way for guests. We are having a welcome reception the night before the wedding and could give out bags then, but only half our guests will be in town at that point, and the last thing I want to do in my wedding day is run around delivering bags at two different hotels. What gave you all done or prepared for? Any good ideas for making things go more smoothly?

JaxInBlue · October 2014

I'm a little confused about when the notification would occur? Wouldn't the front desk, having your list of guest, be able to tell those guests at check in that there is something waiting for them at the bell desk? Is it that the bell desk is centrally located to the resort, while the front desks are specific to the individual hotels?

It seems to me like your options are to work out a different notification method - maybe letting guests who are staying at the hotel know ahead of time that they should stop at both the bell desk and front desk as part of check in - or give out those bags that you can at the welcome reception, and perhaps pay a family member or friend to distribute the rest the next day.

EAR123 · October 2014

Thanks for your reply. Guest would be notified when they check in that they need to go to the bell desk to pick up a welcome bag. I dislike the extra step that our guests would need to take -- standing in line at a bell desk to get the bag after standing in line to check in with all their luggage.

I am just curious if this is customary for some -- every wedding I have been to that was out of town either had a bag handed to me when I checked in or had one waiting in my hotel room, so it is a bit new to me to have it done any other way.

I want to make the arrival smooth and easy for my guests, so appreciate any idea on how to make the delivery of welcome bags maybe aid that more than what the resort is prescribing we do.

Thanks!

cafarrie · October 2014

I wouldn't think this is a big deal. If they don't want to wait a minute to get the bag, they don't have to. But I totally would!!! Just make sure there's enough for everyone and it will be fine!

jacques27 · October 2014

It's not that big of a deal. It's not like the bell desk is in the next town over - presumably it's in the same lobby and/or nearby. They can pick it up at their leisure - if the bell desk has a lineup right then, then can swing by later at a more convenient time.

Meanwhile, I would probably be more annoyed by having to carry it back with me from the welcome dinner depending on the logistics of it all and then you still have to keep track of who has gotten them and track people down later.

jenijoyk · October 2014

This is probably not a big deal, and I would totally walk over the bell desk and happily pick up my welcome bag and not think anything of it. But I agree that I've never had to do this. My hotel is just handing them out to guests when they check in.

JoanE2012 · October 2014

Don't worry about this. It's no big deal.

EAR123 · October 2014

Thanks all. I want to make things as smooth as possible for my guests - appreciate your input and alleviation of fears.

Delivering welcome bags

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