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spreading word about hotel block

I didn't send STDs and I don't really want to make a website, but we have a lot of OOT guests.  I worry that if we wait to send hotel block info with the invites, it will be too late to get enough rooms- the hotels we are looking at start out by reserving 10 rooms and adding more as they fill up, but we're looking at about 30-40 rooms.  Is there a good way to get the hotel block info to our guests before the invites go out?
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