Hotel info for everyone or just the actual out of town guests?

DKC1308

We are having our ceremony and reception at the same location about 30 minutes outside of our home town. It will be an evening wedding with the reception wrapping up around 11 pm. We do plan on having an open bar. Since we are having the wedding outside of our home town should we include hotel information for all guests? We did plan to block out rooms for those we know will be traveling from outside of our home town. (we have a few from in state that will travel about 1-2 hours and then a few out of state guests.)

Also, should we plan for a shuttle arrangement or just leave  transportation up to our guests that plan on booking a hotel room?

Thanks ladies!! =]

sarah0725

If you are going to have a room block with a discount somewhere, you might as well make that information available to all guests, since there might be some people who would choose to stay and avoid driving home late at night and possibly drunk.

As for the shuttle, you might inquire with your hotel about whether or not there is a shuttle available. Will you have many guests flying to your wedding and not having a car? If so, it might be nice to provide them with transportation.

EmmaBride2B

We put room block info in all of the invites - you never know what people's plans are.

thesuninherhead

Given the open bar and the fact that presumably you want your guests to enjoy it, I think that if a shuttle is within your budget, you should look into hiring one to transport the guests from their hotels to the venue and back at the end of the night. I would also include hotel information (perhaps just on your wedding website, if you have one, with a note to look there for accommodation information on your invite). 

lauralaur

A good chunk of our in-town guests got a room for the night of the wedding, I would include it for everyone. If the rate is good and the hotel is nice, I'm willing to bet there will be a lot of people who will want to stay over rather than drive home.

mwhitson14

We provided it for everyone, even though I only have two OOT guests. It was just easier to stick an insert in there than guess whether or not guests wanted a room or not.

As for a shuttle, if it's in your budget to do so, I think that would be a very nice thing to do.

janedoe1113a

I sent my hotel information to all guests.

lilgina64

Here's a good question.... If a shuttle isnt in your budget, is it acceptable to have a list of taxi service numbers to let them arrange their own transportation?

pooh8402

what lilgina said. I'm in that boat.

tenofcups4me

You might as well make the info available to everyone -- even some locals might want to spend the night.

Even though I read about shuttles here, I've never attended any kind of affair with a shuttle and personally think it's silly and not remotely the responsibility of the host. If you have oodles of extra money and are looking for a way to spend it, sure go ahead. If not, I wouldn't give it another thought.

kristinanddan

In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_etiquette_hotel-info-everyone-just-actual-out-of-town-guests?plckFindPostKey=Cat:Wedding%20BoardsForum:9Discussion:65e648af-5c5e-4a3b-88fe-095e4adf86bcPost:6b5d676b-bc44-4989-b971-234f4a421adf">Re: Hotel info for everyone or just the actual out of town guests?</a>:
[QUOTE] Even though I read about shuttles here, I've never attended any kind of affair with a shuttle and personally think it's silly and not remotely the responsibility of the host. If you have oodles of extra money and are looking for a way to spend it, sure go ahead. If not, I wouldn't give it another thought.
Posted by tenofcups4me[/QUOTE]

I disagree. I mean it's definitely not required or expected, but we made sure we had money in the budget to get a shuttle. We attended a wedding a few years ago where a number of guests had hotel rooms, but had too much to drink and couldn't drive themselves to the hotel.
We didn't want to have to worry about it at all, and our venue offered a discount if we had a shuttle, so it was the best money we spent. I didn't think it was silly at all. We had about 35 people take our bus and I was so glad.

tlv204

I don't think it's silly at all to have a shuttle, but I do think it's a little off base that so many people feel expected to provide one. I've also never attended a wedding with one, and while if it is in the budget it would be very nice, it is by no means your responsibility.

I would, however, provide hotel info for everyone. I stay in hotels pretty often after weddings even if it's just downtown (I live in the suburbs), just because I don't want to drive home and like to make a mini trip out of it. Assuming the rate isn't astronomical that is.

lilgina64

so we can agree that while a shuttle is nice and would be great if it's in the budget, IF it's not, then it's ok to just give guests the hotel information and let them fend for themselves by providing them with taxi numbers?

Like in my case, the hotel is 2 miles from the church and reception(they are a half mile apart). So I know taxis will only cost people $10. But a shuttle for me is looking like $800. If I can swing it between now and then I will, but if I can't I don't think I should feel too awful that my guests are paying $10 for a cab after I provide them with open bar should I?