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WR: hotel blocks

So- I thought I'd post the only wedding related thing today- lol.How many rooms should I block? Just count the number of OOT guests I have, divide by 2 and use that? Or maybe go through everyone and try to guess about how many will stay in hotels?Any tips on what to ask/say when I have FI call tonight?

Re: WR: hotel blocks

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    hey_its_jennhey_its_jenn member
    First Anniversary First Comment
    edited December 2011
    We asked how many rooms we had to block off to get the best rate and then blocked off that many at 2 hotels.  I *believe* Kwynn still might have a questionnaire to ask hotels for blocking information in her bio.  I'm pretty sure I stole hers and asked almost all of the questions... haha.


    Married 9/19/09
    Me: 27 // DH: 31
    TTC # 1 Since October 2010 (Not preventing since 2009)

    October 2012: DH Dx: Testicular Cancer -- Left Orchiectomy
    December 2012: F/U CT Scan -- All clean!
    January 2013: Starting the adoption process!

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    edited December 2011
    It varies by hotel what you have to do. I think that the questionnaire is in my bio. But I basically just blocked a few more than the minimum and added more later if I needed them.Don't forget a room for yourself/DH if staying there the night before and the night of. I almost did! :)
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    edited December 2011
    I don't know where your blocking rooms at, or if other hotels are like this, but when I called the Hampton I didn't have to give them a number. They start you off with a block of 10 rooms, then add on as guests call. Red Roof didn't do it this way, so I just looked at the guest list and tried to figure out who would probably stay/share a room. HTH a little!
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    edited December 2011
    I think I basically just looked at the guest list and figured out who would need a room. I ended up a little high but there was a cutoff a month before the wedding so any unused rooms just got released from the block.I did a lot of negotiating with the Wyndham and ended up with a great deal on the rooms and got discounted parking. It doesn't hurt to play hardball a little bit! I worked with the sales guy via e-mail though, which I think is a lot easier to do than on the phone, but maybe that's just me. GL!
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    edited December 2011
    Both of my hotels would only allow me to hold 20 at a time.  If those 20 fill, then they will add more.  HTH! 
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    edited December 2011
    I'm so bad at negotiating... hence why I'm having FI call.  What kind of things do you try to go for? I'm looking into Residence Inn in Cranberry... they already have free parking.  I guess we could try to get our room free...
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    edited December 2011
    I mainly went for price, since that would benefit everyone. They also gave us one free night for every 30 nights booked, we got 2 nights so we gave one to my parents and one to MIL. RI already includes breakfast, right? I asked about all kinds of stuff not normally included (breakfast, airport transportation, I forget what else) and then I think he decided it would just be easier to give me a lower rate :)
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    elishanbelishanb member
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    edited December 2011
    I just did this a few weeks ago. I called the front desk and asked who I needed to speak with, and they directed me from there. It's usually a sales person. Most of the hotels I spoke with (like a PP said) would only let me block off 20 or 25 rooms. But all of them said that they would add more as needed. GL let me know if you need anything else. it's pretty fresh on my mind :)
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    edited December 2011
    Sara, try looking up what the internet rate, AAA rate, other discounts, etc that you can get for those dates and then see what they say their wedding discount is.  If one of the other rates is less, then I would try to negotiate for something lower than that rate.  For example if the hotels.com rate is $100 and the AAA rate is $90, then I would see if the wedding rate can be $80/night since that is lower than they would get booking the room themselves with a discount they might get anyway.  KWIM? 
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    edited December 2011
    I would go with 20 if you can't figure it out from looking at your guest list. 20 is a safe number and you can add once the rooms start booking up. We booked 20 and ended up only needing 6. Oh man, I decided against staying at the hotel with my guests. I didn't want to have them bugging us in our luuuve suite. :P
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    edited December 2011
    luuuve suite lmao! too funny!  Good point tho... I wonder if I can request a room waaay away from everyone- and not tell anyone where we are- lolKR- the online discount is a good idea! thanks! I'll have to look that up- that's a really good bargaining peice..(don't know what kwim means)And thanks Elisha! tomorrow I might have some more questions for you!
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    hey_its_jennhey_its_jenn member
    First Anniversary First Comment
    edited December 2011
    KWIM - Know what I mean?


    Married 9/19/09
    Me: 27 // DH: 31
    TTC # 1 Since October 2010 (Not preventing since 2009)

    October 2012: DH Dx: Testicular Cancer -- Left Orchiectomy
    December 2012: F/U CT Scan -- All clean!
    January 2013: Starting the adoption process!

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    elishanbelishanb member
    First Anniversary First Comment
    edited December 2011
    Another bargaining tip I used was just telling them who else I was talking too. they get competitive. (Or atleast the hotels down town did.) I ended up meeting with a hotel that was $20 cheaper per night, then when I got there and she and I talked for a bit, she dropped another $10 off a night. Plus she offered an upgrade to a suite for us and each of our parents at no charge. I thought that was a pretty good deal.
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    hey_its_jennhey_its_jenn member
    First Anniversary First Comment
    edited December 2011
    AND she gave E a cookie!  (I think... I could be making that up!)


    Married 9/19/09
    Me: 27 // DH: 31
    TTC # 1 Since October 2010 (Not preventing since 2009)

    October 2012: DH Dx: Testicular Cancer -- Left Orchiectomy
    December 2012: F/U CT Scan -- All clean!
    January 2013: Starting the adoption process!

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    elishanbelishanb member
    First Anniversary First Comment
    edited December 2011
    Ooh no you are not making that up, she gave me two cookies. They were good cookies too. Dang now i want a cookie.
    image.
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