How did you organize the items that you gave to the venue?

shaina925 · August 2012

I am dropping mine off to them the day before the wedding. I feel like I have a lot, cake table things, cake topper, amenity baskets, table numbers, escort cards, ect. I am just trying to figure out the best way to package it. Right now I have the table numbers fitting in a neatly labeled shoe box. That will work for more little things, but not sure about the bigger items. Thanks!!

rlavach · August 2012

I used boxes or paper bags to separate things. I tried to put everything that belonged together in one bag. So, for instance, I made a box with all of the contents of my table décor (it was a lot). So each box had the candles, LED lights, bowls, vases & table number. Then the outside was marked with LastName/LastName Wedding Table X. I did the same for the sweetheart table, entry table, ceremony table…etc. I tried to keep it together to dummy proof it. If it was fragile, it got wrapped in newspaper. Then each box/bag had an inventory list. That way the person opening knew what was in there & what should go back in it at the end of the night so I didn’t lose anything.

MoonlightSilver · August 2012

I put everything in a tote together. I took pictures and had notes about what to do with each item, which went on top of the item. My escort cards were in a little bag in the tote.

HobokensFury · September 2012

I'm a teacher so I got OCD about it. I placed each item in it's box or a bag and wrote our name and date on it. I then put all of the items inside one of those big plastic tubs also labeled with out name and date.

Giaspo · September 2012

In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_wedding-recap-withdrawal_how-did-you-organize-the-items-that-you-gave-to-the-venue?plckFindPostKey=Cat:Wedding BoardsForum:12Discussion:8c784a0c-df9b-41c4-9afa-6062e86d563dPost:27bd0768-9208-4b75-bee5-9d009e23c77f">Re: How did you organize the items that you gave to the venue?</a>:
[QUOTE]I'm a teacher so I got OCD about it. I placed each item in it's box or a bag and wrote our name and date on it. I then put all of the items inside one of those big plastic tubs also labeled with out name and date.
Posted by HobokenBride2012[/QUOTE]

Me too. I had several big plastic tubs that everything went into, labeled clearly. I also included detailed instructions with photos of how I wanted everything laid out. Can you review it with your maitre d beforehand? We did that too and he took a ton of notes.

shaina925 · September 2012

Yes, when I drop it off the day before she told me that she takes inventory on it. I think I will stick to keeping things in labeled boxes, that will make it easy for set up.

Cortney1982 · September 2012

I wedding coordinator told me I was the most organized bride she ever had.

I kept things that went together in the same box. Label the boxes with bold legible writing on white card stock. I would underline the main area or thing and write below it the contents in the box to make things easy to find without digging in all the boxes.

For example:

CANDY BUFFET
candy
scoops
labels
decorative lights

I also brought a small box with things like candle lighters, sissors, tape, pens. They came in handy.

How did you organize the items that you gave to the venue?

Re: How did you organize the items that you gave to the venue?

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