I have a small budget for a rehearsal dinner for 35 people (there is no way to cut the guest list down) of $500. I would like to do an outdoor BBQ rehersal dinner at my parets house September 21st in Vermont. I have the following questions:
1- Do we have to have a tent? If it rains my parents house is large enough for 10 guests to eat in their dinner room, 4 at the breakfast nook and 7 in the living room comfortably.
2- It could be cool out- the average temperature is between 68 degrees and 45 degrees(at night). Do we need to have some kind of outdoor heaters? The dinner will begin at 5:00pm
3- The sunset is supposed to happen at 6:50 pm. Do we need lights? If so what kind?
4- I am VERY tempted to DIY for the food with help with some close family and friends. Do you think I can/should do this? I was thinking of doing:
1-Hamburgers/Veggie burgers (these can easily be pattied that morning and put in the fridge)
2- BBQ chicken-can marinate 1 day before
3-Corn on the cob- I can have my FI shuck these the day before??
4-Potato salad- my mother could make this that day or someone could bring it
5- Green salad- I could make this that morning or have someone bring it
6- Coleslaw-my mother could make this the day before or someone could bring it
7- A sundaie bar-my mother offered to make the hot fudge in a crock pot and I could easily store ice cream in their extra freezer. Toppings could be put in the bowls that morning and covered Or
8-Fruit pies I make ahead and freeze
I will have some out of town family that would be able to setup the tables and chairs (my parents have access to these) and do some simple decorating w ith checked table clothes and some wild flowers/candles.
If we need to have a tent ($300) for 20 by 20, lighting ($220), a heater ($210) and catering this party could easily get out of hand cost wise