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Texas-Dallas and Ft. Worth
bsn1752
member
Ugh - reception... vent
Well, when I signed my contract with my reception venue - the coordinator told me that she acted as a "day-of coordinator" and that she wasn't "legally" allowed to say that she was one, but only 1 other bride had ever hired one.
Fast forward 6 months... the original coordinator has moved to doing tournaments only and they've now brought a different coordinator in to do the weddings.
I got to thinking about the conversations that originial coordinator and I had regarding the set-up, break-down... all of it. So, I started to wonder if the new girl would make good on the promises that the first one did.
Boy, am I glad I checked. She told me that Sky Creek is only responsible for the linens and placewear... everything else is on me and I have to take all of my decorations home at the end of the night. LOVELY! Now, I'm frantically scrambling to see if I can hire someone to set everything up for me... coax my friends and family into grabbing my things at the end of the night... and try to fit it into the freakin' budget.
I.am.so.mad.
/endvent
Fast forward 6 months... the original coordinator has moved to doing tournaments only and they've now brought a different coordinator in to do the weddings.
I got to thinking about the conversations that originial coordinator and I had regarding the set-up, break-down... all of it. So, I started to wonder if the new girl would make good on the promises that the first one did.
Boy, am I glad I checked. She told me that Sky Creek is only responsible for the linens and placewear... everything else is on me and I have to take all of my decorations home at the end of the night. LOVELY! Now, I'm frantically scrambling to see if I can hire someone to set everything up for me... coax my friends and family into grabbing my things at the end of the night... and try to fit it into the freakin' budget.
I.am.so.mad.
/endvent
This discussion has been closed.
Re: Ugh - reception... vent
I even have an email exchange between me and the first coordinator where she said that even though she's not doing weddings... I won't need a coordinator.
Bio
Are you not using a florist? Can they do at least some of the set up and take down for you?
I really recommend a DOC. They will do so much more for you than just that--if there is any way you can fit it in, I don't think you'll regret it.
With All the Trimmings
With All the Trimmings
"The things I've done, the places I've been, just don't compare to the love I'm in, it beats all I've ever seen."
Agree with PP: I'd definitely let this coordinator know about the conversations with the previous coordinator.
Sorry
I'm not by any means a professional but Iif your mainly needing reception set-up then I'd be more than happy to come help beforehand. I'm good at following directions.
Hello my name is Tiffany and I have a wedding addiction.
Bio Good Times
I would also help!
I had a DIY venue and setup/cleanup was up to me so I hired a few people from A+ Staffing and just told them how to set everything up and at the end of the night they also did the clean-up. I think they charge around $25 or $35/hr for each person you hire to help.
http://www.studentstaff.com/Events/
This is a lesson for the brides: if you want it done and they are offering to do it for you, get it in your contract. An email is not going to cover you in most cases.
Bio
"I have only had 1 bride that hired a day of coordinator. They usually have had family members, friends and etc. that came and helped decorate and set up. I will have a banquet coordinator the day of the wedding to make sure that the wedding reception goes wonderful. As far as the timing of things, she will not be coordinating the toasts, cake cutting or etc. If you drop off your décor the day before, we can talk about it and set a lot of it up for you. I would say that if you are planning to be very extensive in your décor and would feel more comfortable with a day of person, you can absolutely bring one in. I actually have the name of one that is very sweet and can help, I also have a neighbor that LOVES to do weddings and has actually helped me here before with décor.
I can tell you that from our stand point, we will not want to wait until the last minute to have your room set. I will have my staff do your floor set as early as possible. (we usually do it the day before) We will take care of all linens, and anything on our side of it. If you drop off your centerpieces, we will also be happy to put them out for you as well. So, do not worry. I have never had a reception that we were not 110% set up and ready for. I am just required (by my boss who is grumpy) to let you know that we do not provide coordination the day of. "
So... thoughts? What should I do?
Bio
[QUOTE]AHA!!!! Here is the exact email from the original girl "I have only had 1 bride that hired a day of coordinator. They usually have had family members, friends and etc. that came and helped decorate and set up. I will have a banquet coordinator the day of the wedding to make sure that the wedding reception goes wonderful. As far as the timing of things, she will not be coordinating the toasts, cake cutting or etc. If you drop off your décor the day before, we can talk about it and set a lot of it up for you. I would say that if you are planning to be very extensive in your décor and would feel more comfortable with a day of person, you can absolutely bring one in. I actually have the name of one that is very sweet and can help, I also have a neighbor that LOVES to do weddings and has actually helped me here before with décor. I can tell you that from our stand point, we will not want to wait until the last minute to have your room set. I will have my staff do your floor set as early as possible. (we usually do it the day before) We will take care of all linens, and anything on our side of it. If you drop off your centerpieces, we will also be happy to put them out for you as well. So, do not worry. I have never had a reception that we were not 110% set up and ready for. I am just required (by my boss who is grumpy) to let you know that we do not provide coordination the day of. " So... thoughts? What should I do?
Posted by bsn1752[/QUOTE]
Okay, so most of these event places have to do the set up. So long as you give explicit instructions and maybe show the exact set up you want, your tables and decor should go up fine. In my experience, they have been just fine with setting up the tables. If they're doing some/most/all of the set up the day before, can you be there earlier in the day to help give some guidance? That way, the only thing you have to worry about is finding some people (willing Knotties) who can help with the take down.
PS: I was interrupted about ten times while typing this so I hope it helps and makes sense.
I have my willing family and friends that have offered to take my things home with them at the end of the evening... so there's that.
UGH! This is not what I want to be dealing with right now!
Bio
I would show that email to the boss and the new coordinator and see what they offer. I agree with Sara and maybe they can give you a discount so that you can afford a DOC.
Hi Tiffany! My name is Dana and I also have a wedding addiction!
I think I would be a nervous wreck if I didn't have at least one person there to oversee things and make sure the staff sets it up correctly.
Our venue coordinator and staff set up everything for us...but thank GOODNESS we were all getting ready there because my Mom went in there to oversee things and they were setting up white base linens (supposed to be black) and a number of other things incorrectly...despite what we discussed in meetings.
Since you guys will be getting ready and getting married at the other venue... I'd feel really nervous just trusting them with it....especially since you will have no idea what it will look like until you arrive and the guests are already there.
Bio
I didn't mean to be negative... I'm sure the people there can definitely handle it, it would just make me a bit nervous.
Not that white instead of black linens would have been the end of life as I knew it or anything...but it would have definitely changed the entire look.
Just a thought, will Melody be there setting up early by any chance? I know wedding set up is not necessarily her thing, but you might could ask her to double check things for you rather than hire a separate person altogether.
.
[QUOTE]I didn't mean to be negative... I'm sure the people there can definitely handle it, it would just make me a bit nervous. Not that white instead of black linens would have been the end of life as I knew it or anything...but it would have definitely changed the entire look. Just a thought, will Melody be there setting up early by any chance? I know wedding set up is not necessarily her thing, but you might could ask her to double check things for you rather than hire a separate person altogether. .
Posted by Tiffany618[/QUOTE]
Oooo yes! She will be at the reception setting up.. I'm sure that I could ask her to just do a "look over" for me. THIS is why I love this board.. that's a great suggestion!
Bio
That being said--I still recommend a DOC. Just getting from A to B would have been impossible without Lynn (my photographer). There are just so many things you don't realize you need help with until the day comes.
With All the Trimmings
At this point, I don't know that I'd mess with asking her and just talk to Melody to see if she feels she can handle it for you.
Plus we have some SERIOUS decoraters!
I'm sure if you don't get a DOC, you have PLENTY of people who are willing to help out