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Hotel reception questions??

eagles.fan1234eagles.fan1234
1000 Comments
in Florida-South Florida
I was orginally going to have my reception at a catering facility but now it looks like I'm going to be doing it at a hotel.  The contract I recieved from one particular hotel was very different than the catering facility (less detailed).  For all the brides having your receptions at a hotel can you answer the following:1. Did you contract include kid and vendor meal costs?2. Did it include the estimated price per  person?3. Did it include the price of valet?4. Did it include the number of tastings and/or meetings with the hotel's coordinator?5. Did they block rooms for you when you signed the contract?TIA for your help :)
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Re: Hotel reception questions??

  • alexisrouse00alexisrouse00 member
    100 Comments
    edited December 2011
    When I was looking into hotels during my venue search my proposal included everything that your asking except for the amount of tastings and meetings with the coordinator. They would usually block the rooms for you but the price wasn't included in the same contract, it would have been seperate.
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  • mayda<3lestermayda<3lester member
    100 Comments
    edited December 2011
    1. Did you contract include kid and vendor meal costs?Yes2. Did it include the estimated price per person?Yes3. Did it include the price of valet?Yes4. Did it include the number of tastings and/or meetings with the hotel's coordinator? Yes5. Did they block rooms for you when you signed the contract? I didn't block any rooms at my hotel.Hope that helps,
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  • courtneybrooke921courtneybrooke921
    2500 Comments
    edited December 2011
    1. Did you contract include kid and vendor meal costs?Yes2. Did it include the estimated price per person?Yes (although we asksed for this because we negogiated things in & out of the package)3. Did it include the price of valet?Yes (we also negogiated this #)4. Did it include the number of tastings and/or meetings with the hotel's coordinator?No - but we discussed this & I've already had my tasting. I also have unlimited meetings/emails with the coordinator, LOVE HER!5. Did they block rooms for you when you signed the contract?Yes - we decided to this that day to get the best rate.
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  • eagles.fan1234eagles.fan1234
    1000 Comments
    edited December 2011
    I've asked for the price per person in the contract and the guy told me they can't do it because the cost may change...I just wanted him to say the minimum was based on an estimated price of ____.  I think I'm going to push harder on that b/c god forbid the guy isnt there anymore and they don't want to honor the original proposal that is not included in the contract. 
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  • courtneybrooke921courtneybrooke921
    2500 Comments
    edited December 2011
    totally agree - push forward for that. They need to be able to give you the cost per person including everything (Taxes, etc) - it helps so much and it's needed!!! good luck!!
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  • mayda<3lestermayda<3lester member
    100 Comments
    edited December 2011
    In other words, they are not giving you a per person price? What does the package you chose say? I would think this is important because it sounds like they might change the price.
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  • eagles.fan1234eagles.fan1234
    1000 Comments
    edited December 2011
    Mayda - When I orginally contacted them, they gave me a proposal with food choices with an amount per person, but when I got the actual catering contract, they only put in a minimum based on the number of guests.  There was no attachment of my original proposal or any reference to that.  I have no frame of reference so I don't know if this is standard.
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  • PinkShoesGalPinkShoesGal member
    500 Comments
    edited December 2011
    Yes, my contract included all of these except I did not choose to block off rooms. What do they mean the price may change? I would nail something down and get it in writing.
    TTC since May 2011 "Natural" BFP 1/2/2012 with cp 1/5/2012 5/2012: SA and CD 3 bloodwork perfect 6/2012: Clomid + Trigger + TI = BFN 8/2012: HSG all clear. Clomid TI cycle canceled due to thin lining 9/2012: Lap and Hysteroscopy: mild endo, uterine fibroids and septum, and ovarian cyst all removed
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  • YHFoxtrotYHFoxtrot
    2500 Comments
    edited December 2011
    1. Did you contract include kid and vendor meal costs? Not having kids so I have no idea but I think they offer a kids meal option2. Did it include the estimated price per person? Yes3. Did it include the price of valet? Yes. And I should have negotiated it!4. Did it include the number of tastings and/or meetings with the hotel's coordinator? no I don't think so5. Did they block rooms for you when you signed the contract? No. Did that later. HTH
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  • eagles.fan1234eagles.fan1234
    1000 Comments
    edited December 2011
    pinkshoes - it is for changes to the menu. For example, right now our menu is based on chicken and fish but if we choose that we want steak instead, the price will be slightly more or if we choose to add additional appetizers or a station, the price will change.  The guy says that there is a seperate agreement with all of the detailed prices in it that we sign closer to the wedding.  do you guys have this also??
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