I went and toured reception venues in August 2008. We decided on combining two ballrooms at our venue to accommodate our guest list (400+). I had to return to school, so I left my mom in charge of signing our contract.
Before I left I met with the manager of the venue and made it clear that we wanted Ballroom A and then half of ballroom B. I told my mom this as well, she verified that was what she was going to go book, and I when I asked her if everything went ok and she booked what we wanted she told us it was all taken care of.
Here I am 99 days from my wedding, save the dates sent out to 400+ people, and when I was talking with the hall manager today, she mentioned that our room only accommodates 200.... Uh, WHAT?????
Apparantly my mom forgot the + 1/2 of B on the contract. So now I have a room that barely fits 200 people and 400 poeple who have been notified they'd be getting formal invitations to our wedding.
I'm at my wit's end ladies. Any advice? Ballroom B was booked in June, so it's not like I can just kick the other bride out.
Re: My reception was ruined
If not, have you consider an outdoor reception? It doesn't seem like you have any more options if there is not another venue in your town. You could rent a tent and make it look really nice inside.
Another possible option might be to not include a lot of "and date"s. You could also set an age limit for the reception and make it adults only. I've heard other people talk about it on other boards. Just address the invites to the adults without the "and family".
If you have your venue all day you could have two receptions. This would be alot of work and aot of trouble, but honestly unless you find another venue or decide to press the issue and take 1/2 the ballroom from the other bride then you don't have much choice.
The tent or outdoor patio area are good ideas, but at least the invitations weren't out yet........
Good Luck!
[QUOTE]Apparantly my mom forgot the + 1/2 of B on the contract. So now I have a room that barely fits 200 people and 400 poeple who have been notified they'd be getting formal invitations to our wedding.
Posted by stargazertechie[/QUOTE]
<div>Whoops, lesson learned about checking, double-checking, and triple-checking contracts.</div><div>
</div><div>Are you from Chicago or the surrounding area because if you are I'm betting that you can find another hall if you needed to. It just might require more travel.</div>
Or, is there any way that they can do long tables for dinner than move them out of the way of the dance floor for the dancing portion. It will be a tight fit, but at least everyone will be there.
Also, you may want to see how many people can ACTUALLY make it. If a lot of people have to travel or something they may not be able to make it and you may be in luck (as far as the venue goes but not as far as having all your guests there).
This is really too bad.
ETA: Ignore above advice - I just read more carefully that you sent out STDs.
A. Pray that a lot of people will have plans or not attend. While you cannot count on that, and there is not really a reliable way to predict attendance, in some cases, only 50-80 percent of guests attend.
B. Did you send STDs to everyone? Cut the guest list if it's not too late, by cutting children and "and guests". Be ruthless. With 400 guests, surely there are some you didn't really want to invite? Maybe their invitations will get "lost in the mail".
C. See if the venue will work with you. Is there another adjacent space, like an outdoor area, parlor, foyer, storage room, anything? Or maybe they'd let you know if the other bride cancels, or maybe she would let you "buy her out" of the extra ballroom.
D. Piss a lot of people off, maybe they will boycott your wedding, lol.
E. Spread the rumor word-of-mouth that there will be no alcohol, weird food for the menu, and accordian music only.
Perhaps your caterer might be willing to work with you on changing up the menu to include more heavy appetizers that guests could eat standing up at cocktail tables.
Whatever you do, good luck!
If there isn't anything nearby, I'd look into getting a tent or something to take care of people outside.
And, it can't be ruined yet as it hasn't happened.
I can't imagine that a "small town" even has one venue that would accomodate 400 people. Maybe you need to change your perceptions a smidge.
"So I sing a song of love, Julia"
06.10.10
BFAR:We Defined Our Own Success!
If you can't do anything there, you're going to have to change the date.
I would look at changing the venue or switch it to a Friday or Sunday of the same weekend.
This is a belated married bio, with no reviews yet because I'm lazy.
Sometimes I feel like people think that brides are delicate little flower princesses who get all dressed up and pretty for one special moment of their dreams, when really they're just normal people who just happen to be getting married. Things shouldn't have to be sugar-coated for grown-ass women. -mstar284