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hotel welcome bag help

We had planned to do hotel welcome bags for our out of town guests (most everyone except the groom's immediate family are out of town) with bottled water and small snacks.

However, when I checked with our reception venue recently I was told that only a fraction of the guests who I know have booked rooms are actually counted under our 'block.' I know people are mentioning our block because of the rate discount.

This is going to cause a major problem determining the quantity of welcome bags we need, and we don't really have money to spend on extra bags.

So here's the issue I'm having... I don't have the patience or time to sit on the phone with the hotel going through the entire guest list of 200 people with them to find out who has booked and getting them moved to our block so I can have a true room count.

Can anyone suggest another idea instead of a welcome bag that is cheap, doesn't require assembly and can be bought in bulk?

Re: hotel welcome bag help

  • edited December 2011
    At a wedding we went to in April, the B&G had a small bag of trail mix for each room.
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  • edited December 2011
    I had same problem. My wedding planner told me OOT bags are only needed in the Hosting hotel and where the rooms are blocked. I blocked rooms at two hotels because they are adjacent to one another...therefore I will provide OOT bags those hotels only.
  • Belle2BeBelle2Be member
    1000 Comments
    edited December 2011
    Can you email your guest list and have the hotel cross-reference for you? Or enlist a bridesmaid to do it?
  • RunDogRunDog member
    10 Comments
    edited June 2012
    Will a hotel even give out that information? I doubt they will tell you if certain people outside the room block are staying there due to privacy issues. It's not an issue when it comes to the room block because names aren't involved. I'm having the same issue as well.
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