July 2012 Weddings
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wedding packet and timeline?

Anyone have one those wedding packet timeline things completed? I'm talking about the ones you hand in to the WP, vendors and anyone else involved so everyone is informed and on the same page.

I'm having the hardest time creating a cohesive timeline. All of my vendors are so laidback and all "go with the flow" type....which is cool, I'm kind of like that too. But most people here are sooo disorganized because they just go with it. I want to avoid unecessary wait times and confusions that tend to happen at big events. Trying to combine ceremony, photog, catering and DJ schedules has become the most difficult task for me! Even more than seating charts!! And it's because none of them are cooperating!!

Ughh ok rant over. Back to my question, anyone with awesome organizational skills have a wedding timeline packet for WP and vendors completed? That you'd like to share with me pretty please?? You can't see it but I'm batting my eyelashes at you...

Re: wedding packet and timeline?

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    Hmmm I was going to work on one over the weekend and not even thinking of the complexity of it all.  I'm an excel nerd and maybe doing something in columns with the headers being DJ / Photo / Video / Venue / Caterer and the rows are 15 min or 30 min increments.  At least I could get it all there and then make ones for each vendor but at least have a master one for my DOC.  But then again I'm slightly overkill on detail and timelines and stuff like that.

    Anniversary
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    Nati, I didn't finish my timeline yet but I will definitely send it to you once it's finished. This is a sample my band sent me. Maybe this will help you???

    Wedding Day Schedule

    5:30pm- Ceremony begins
    Bridal party processional –
    Bride processional -
    Recessional -

    6:00pm- Cocktails - Light background music.

    7:00pm- Guests enter dining room to find seats.

    7:15pm- Bridal party introductions (Please provide names here.) Bride & groom enter. Bride & grooms 1st dance. Guests are invited to the dance floor.

    7:30pm-
    Dinner is served- bridal party and immediate family to be served first.
    After everyone has been seated and eating, maids of honor & best man speeches, and
    toasts. (Please provide names here.)

    8:30pm- Father/daughter dance followed by Mother/Son dance. Guests are invited to the dance floor.

    9:00pm- Cutting the cake

    10:15pm- Bride’s toss of the bouquet and grooms toss of the garter.

    10:45pm- Last Dance

    11:00 PM - Bride and groom exit
    imageAnniversary
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    I have one! It's a work in progress, but I'm happy to share. PM me your email if you want me to FWD. It's def way too long (and personal) to post here.
    Wedding Countdown Ticker
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    Actually, it may be more useful to just use the template that I used: http://diy.weddingbee.com/topic/mrs-daffodils-wedding-weekend-organizational-packet-template-1

    If you scroll down, the word doc is there. I think this bride went a bit overboard, so I am not doing nearly as much as her, but it was helpful to have it as a starting point.
    Wedding Countdown Ticker
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    Nati05Nati05 member
    First Comment First Anniversary
    Oo that'd be great bmore! I'll have to PM you later with my email because TK mobile doesn't offer that option haha. I think I might know which one you're talking about. It is slightly overkill, but you're right it's a good start!
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    penny12986penny12986 member
    First Anniversary First Comment
    edited June 2012
    Here's our timeline.  Our ceremony starts at 6pm


    Sunday, July 1st, 2012
    1:00PM         Bride Arrives to get ready

    1:30PM         Hairstylist Arrives at venue

    4:00PM         DOC Arrives at venue, begins setup

              DJ  Arrives at venue, begins setup in three locations

    Lighting Staff Arrives at venue, begins setup of Lights

    4:30PM         Photographer Arrives

    5:45PM         Guests start to arrive at W - welcomed by staff and escorted upstairs

    6:00PM         Ceremony begins in Studios 4/5
    6:30PM         Ceremony Concludes

    6:30PM         Cocktail hour begins on Veranda/Prefunction A, Music provided by DJ

    6:35PM         B&G & parents take pictures

    7:30PM         DJ setup and ready for Open Doors

    7:45PM         Doors open, Guests take seats, B&G line up for Grand Entrance
    8:00PM         B&G grand entrance – Go right to seats - No 1st Dance
    8:05PM         Dinner is Served/Food Stations Open

    8:30PM         Cake Cutting
    8:45PM         Father/Daughter Dance
    8:50PM         Mother/Son Dance
    9:00PM         Dessert served, Open Dancing, Candy Table Open
    11:30PM        Reception Concludes
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    In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-club-boards_july-2012-weddings_wedding-packet-and-timeline?plckFindPostKey=Cat:Wedding Club BoardsForum:066005ef-215f-48b1-8655-328b41e07c52Discussion:060f208f-02f6-4539-a828-cb97298e2f2dPost:1ac98c76-4c41-45d5-b7db-a117498d21a9">Re:wedding packet and timeline?</a>:
    [QUOTE]Oo that'd be great bmore! I'll have to PM you later with my email because TK mobile doesn't offer that option haha. I think I might know which one you're talking about. It is slightly overkill, but you're right it's a good start!
    Posted by Nati05[/QUOTE]

    Okay! Or send it to me on FB?
    Wedding Countdown Ticker
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    Nati05Nati05 member
    First Comment First Anniversary

    Ok PM sent! I saw your FB suggestion when I already got to my comp at home haha

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    Nati- sent!
    Wedding Countdown Ticker
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