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Reception hall advice needed

shanding4787shanding4787
100 Comments
in Chit Chat
Ok so a little back story...our hall holds 600 people but if we only rent half, it hold roughly 320 and we'd only have to pay what I've already put down as a deposit (so it saves us $1000). We're inviting around 340-350 and I know not all of them will show up. As of right now we have the whole hall rented but the manager at the hall said we should be able to get away wit just renting the half since 1/3 "probably wont" show up and it will look very empty with all the extra space. So, what do you think? Should we just go ahead and rent half the hall and pray/hope people don't show up? Or just rent the whole thing? There's still time to trim down our guest list but I'm not sure just how much.
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Re: Reception hall advice needed

  • shanding4787shanding4787
    100 Comments
    No, we aren't sending STDs out for a few more months.
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  • shanding4787shanding4787
    100 Comments
    In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_chit-chat_reception-hall-advice-needed?plckFindPostKey=Cat:Wedding BoardsForum:14Discussion:23ca49c4-4e4d-49e1-bf82-633497c11f0fPost:fee55578-be21-46c7-8f5b-43650880295a">Re: Reception hall advice needed</a>:
    [QUOTE]See my thought process is, if half would hold 320, and you are at  350, and you know some people won't come, I don't see the point in paying all that extra money.  I would not invite people if you know they won't come.  However, Lucy make a great point.  How long can you wait before they need a decision?
    Posted by edielaura[/QUOTE]

    I have not asked her how long, but she's been very nice with the whole process, so I'm sure she'd give us time. They won't rent out the rent of the hall that night anyway, so it's not like she will need to book something else. And I 100% agree with you Edie, it's my fiance that's being a pain in the you know what about the guest list. I'd be happy with 150 or less.
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  • rlavachrlavach member
    1000 Comments Second Anniversary 5 Love Its
    In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_chit-chat_reception-hall-advice-needed?plckFindPostKey=Cat:Wedding%20BoardsForum:14Discussion:23ca49c4-4e4d-49e1-bf82-633497c11f0fPost:fee55578-be21-46c7-8f5b-43650880295a">Re: Reception hall advice needed</a>:
    [QUOTE]<strong>See my thought process is, if half would hold 320, and you are at  350, and you know some people won't come, I don't see the point in paying all that extra money.  I would not invite people if you know they won't come. </strong> However, Lucy make a great point.  How long can you wait before they need a decision?
    Posted by edielaura[/QUOTE]
    Yep, this.

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  • StephBeanWed61502StephBeanWed61502 member
    2500 Comments Third Anniversary 5 Love Its Combo Breaker
    I would not invite more people than the venue can hold, unless the people you "know can't come" have been told the wedding date, definitively said no, and definitely won't change their minds between now and the wedding. FI and I invited approximately 30 people we "knew wouldn't come" and guess what? 25 of them are yeses. Our venue can hold up to 220 and we only invited 170, so we are fine on numbers, but we would be in very serious trouble right now if we had overinvited based on "knowing" these people were nos. Since you haven't sent savethedates yet, if I were you I would just trim the guest list down to the 320 the half hall can hold and leave it at that.
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  • Summer2011BrideSummer2011Bride member
    5000 Comments Third Anniversary 25 Love Its Combo Breaker
    If no STDs or verbal invitations to the wedding have happened, you can still trim your guest list now and only invite 320 so you can save the money and rent the smaller half.

    If you feel you want to/need to invite all 350, then I think you either need to rent the larger half OR even better, talk to the hall manager and see if you can wait until RSVPs come in to change to the smaller hall. I know that most likely at least 30 people would RSVP no, but what if they didn't?


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  • Maggie0829Maggie0829 member
    Eighth Anniversary 10000 Comments 500 Love Its 25 Answers
    Since you haven't sent out the STDs then I would trim your guest list to 320 and only rent half of the hall.  I wouldn't take the chance on renting half the hall and still inviting 350 people and hoping that 30 wouldn't come...what happens if they did?  I would also hate to rent a huge hall that can hold 600 people only so I could fit 30 additional people...that seems like a lot of money for very few people that may or may not even come.

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  • MyNameIsNotMyNameIsNot member
    Knottie Warrior 10000 Comments 500 Love Its 5 Answers
    Since the other half isn't going to get booked anyway, I would try to negotiate an "option" into my contract for the other half.  If RSVPs come back and surprise you, you can rent the whole thing, or if it comes back as expected, then you just rent half.  But, I would only do this if you can get it in writing in your contract that you'll definitely have the option to rent the second half.

    Otherwise, I would cut the guestlist down to 320.  More likely than not, you'll have some declines, but 100% attendance does happen. You don't want to be caught with your pants down, and you don't want to be worrying and hoping for nos.  
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  • shanding4787shanding4787
    100 Comments
    Something that my dumb self didnt even think about (thank God for my bridesmaids!) is that I can take 14 people off guest list (well the table issue part) because they will be at the head table with us :)
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