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What to bring when looking at venues?

anglcakes7anglcakes7 member
10 Comments
in Texas-Dallas and Ft. Worth
Hello ladies!

Tomorrow is going to be my first time looking at a couple of wedding venues.  I know I am overloaded with questions and have a trusty binder that has some great questions in it.

My question is, did you bring anything with you when you were looking at venues?  What are some CRUCIAL questions I need to find out and what did you forget to ask that you wish you would have?

Thanks in advance for giving information to the newbie! :) 
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Re: What to bring when looking at venues?

  • fallbride1109fallbride1109 member
    5000 Comments Fifth Anniversary 5 Love Its Name Dropper
    edited December 2011
    I didn't bring anything except my list of questions and my fiance.  :)

    Questions to ask:
     - Cost and what is included:  how many hours; food/beverage/alcohol; tables/chairs/chair covers; linens/decor; use of what rooms; rental fees; servers/bartenders/waitstaff; table setting; cake cutting; setup/take down/clean up; event coordinator; tax/gratuity/service charge;
    - Is there a required minimum you have to meet?
    - If they provide the catering, can you arrange for a tasting prior to booking?
    - How many guests can it comfortably accommodate?
     - Are you required to use their vendors?  Do they have a list of preferred vendors? Is there a charge if you bring in your own?
    - What is the parking situation/charge?
    - Can you use candles?  Throw petals/birdseed?
    - Deposit/payment/cancellation policy
    - Will another event be held before/during/after yours?
    - Any restrictions on vendors/music/lighting/photography/decor?
    - If outdoors, is there a bad weather backup?
    - Are there bride/groom dressing rooms?
    - Can you reserve the space for rehearsal? When?
    - Are they available on your date?
    - Any other costs you didn't mention? 

    This is all I can think of.
    Planning the Meal
    With All the Trimmings
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  • mralphamralpha
    100 Comments
    edited December 2011
    Bring a camera!!!!  Trust me you will want to take lots of pictures because you will forget by the next time you go to another vendor.  

    Hmmm.....things I wanted to know.
    Will there be another wedding there during my wedding?
    Will the coordinator who is selling you on this venue be there?
    Is there a cake cutting fee?
    What is the deposit required and when does final payment need to be made?
    What is all included in my price?
    What is the minimum?
    Do you have a price for open bar?  Does that price include premium liquors?
    Where do we get ready?
    Do we also need a DOC?
    If we do an outside ceremony or reception do you have a back up plan if it rains?


    I think Steph hit on the others.  I'll be back if I think of more.
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  • juliebug1997juliebug1997 member
    5000 Comments Combo Breaker
    edited December 2011
    I think Stephie hit them all but, when I met with my person at my reception venue, she answered a lot of those questions at our first meeting.  I think that was one of the great things about her.  So, IMO, I think a place with a great event coordinator will answer those questions for you before you even ask or that information will be sent to you along with the menus/costs that you asked for before your visit.  The two or three places that I got information from had most of that covered in the contract which they sent me as well.  I felt that having the contract before I went to the venue really helped clear up questions before I could come up with a list.  Definitely a camera though!!!!! 
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  • anglcakes7anglcakes7 member
    10 Comments
    edited December 2011
    Thank you everyone for your suggestions!  They definitely helped a lot.

    We looked at 2 venues yesterday.  Loved one and disliked the other.  We are going to look at some more in the next few weeks.  Wish me luck!
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  • fallbride1109fallbride1109 member
    5000 Comments Fifth Anniversary 5 Love Its Name Dropper
    edited December 2011

    Keep us posted!  :)

    Planning the Meal
    With All the Trimmings
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