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April 2013 Weddings
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Meeting with the coordinator for our venue for the dinner menu...

bethie0022bethie0022
100 Comments
in April 2013 Weddings
So I am meeting with the coordinator tomorrow to finalize the menu and take a look around (again) and how things will be staged since our ceremony and reception are at the same place, in the same area. We are getting married in a huge restored barn, so the ceremony will be held at one end and the reception at the other. I get to select two vegetables and a starch and am not sure what to choose to make sure I pick something everyone will like. Suggestions? Any questions I should be asking? I am afraid I will forget something. I can always email them, they are good at responding, but I figure while I have the coordinator right there in front of me, I should get as many answers to my questions as I can.

Thanks ladies!
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Re: Meeting with the coordinator for our venue for the dinner menu...

  • [Deleted User][Deleted User] member
    500 Comments First Anniversary
    I took this with me when I met with my caterer:  http://wedding.theknot.com/wedding-planning/wedding-reception-planning/articles/17-questions-to-ask-your-wedding-caterer.aspx

    I also took similar articles when meeting with other vendors.  Hope this helps! :-)
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  • Christine9866Christine9866 member
    Sixth Anniversary 500 Comments
    Is this person also your day of coordinator?? I would ask when they need all of your table ready items (i.e. wedding cake items, escort cards, favors, card box, guest book, bathroom baskets). Maybe possibly begin talking about your schedule for the tday, will this person be at your rehersal etc.
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  • vk2204vk2204 member
    1000 Comments Third Anniversary 100 Love Its Name Dropper

    For the menu items, you will never be able to please everyone so I would go with something 'normal' and that you and your FI like to eat. Maybe like green beans and something else and mashed potatoes? Or red skinned potatoes? Are you doing buffet style? You could do corn on the cob too.

    If I were you, I would take my own pictures of the barn so I can always refer back to them if I need to. I think it would be easier to visualize my own wedding and how I could set it up instead of looking at pictures of someone else's wedding that was held there.

    I would ask how everything will be set up. You said you are having ceremony at one end and reception at the other. Does that mean there will be 2 sets of chairs for each guest? Or are they moving the chairs from the ceremony to the reception. If that is the case, make sure you have a spot for you guests to move to so they aren't in the middle of it. If you are doing a buffet, decide the best place for it, will it be left up all evening? Or broken down after dinner? Same with the cake table. Find a spot for your DJ, card table, or any other table you want to have.

    Going with what Christine said - I would ask how early you can get in there to set up your room.

    Good luck!

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  • bethie0022bethie0022
    100 Comments
    I asked all of the questions you mentioned - thank you all for the input! :)
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