Who Sets Up the Reception Hall/When?

hchollym · July 2010

When does the reception hall get set up, and who typically sets it up?

girl2bewed · July 2010

Typically your venue does this. Setup depends on when they have other scheduled weddings. My venue setup a wedding 3 days prior because they didnt have any others planned prior to that. However for my wedding there is another reception there the night before so mine wont be setup until the morning of.

But, each venue is different you need to ask them and see IF they setup, WHEN they will setup, and the extent of their duties, in case you need to do something as well.
There are some additional items we are bringing in that we need to setup (favor boxes, bathroom basket, all small items) so me and my family will be there early the morning of to do that

PharmacyBride · July 2010

If your venue doesn't have a day of coordinator.. I would recommend hiring one.

MeaghanandMichael · July 2010

Is this not what you pay a reception venue for?

tenofcups4me · July 2010

Typically the reception venue. If you're hiring a florist or any other kind of decorator, of course they come in early and do their set up. And a band or DJ will also need to arrive early to do their own set up. In my case, the venue set up all the tables, chairs, linens, place settings, menus, cake, and the like; the florist set up the centerpieces, placecards, and some other floral arrangements (and ceremony decor); the band set up their own equipment, all a couple hours before the wedding.

It's usually done the day of or the night before depending on what else is going on at the venue.

Alyssa0421 · July 2010

It depends on the venue/caterer that you are using. We had a venue that did the table/chair set-up early in the day so that it would be ready for our caterer when they arrived. Our caterer put out linens, bar tables, and set out our centerpieces, menus, and favors. Our cake person and florist had also been there to arrange their items. We paid a family friend to be our day of coordinator, and she arrived early to make sure everything was in place. You need to review your contracts and discuss with your venue/vendors who will do what.

bigvoice3 · July 2010

Also consider though what you are doing.

My hall and florist would have done it, but we did our own linens (we rented them online) and our own flowers (bought vases from the dollar store and had fakes) so we did all the set up.

The hall did the tables and white base linens....but we even had to do chairs, since we were putting our own chair covers on them. They weren't going to touch our rented chair covers.

So if you are DIY, be prepared to do it all. It only took a couple hours to set up, and thirty minutes to tear down...but it was time during the wedding weekend, nonetheless.

alithebride · July 2010

if your venue doesnt then you do. ask them.

stephdonjon · July 2010

The venue should do it themselves, or at least as far as tables and chairs and the like go. Our venue does all the set-up and take-down except for anything special you have brought in yourself, such as DIY centerpieces or other projects. I haven't decided if I want to make my own and just use their basic centerpieces. If I do go DIY, I'll come in with my mom or the BMs if they want to help and do a quick set-up since our ceremony is going to be at 7:30 or 8.

Who Sets Up the Reception Hall/When?

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