Day of Event Coordinator

Re: Day of Event Coordinator

• emz963 member

  

  March 2013

  Trying to make a wedding happen in 6 months! I am freaked out.. is the day of even coordinator necessary? Are they the one that actually times the ceremony (cues the music, sends the bridesmaids down, ect)? any recommendations for a great one taht doesnt break the bank
  
  NYC

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• Jen4948 member

  

  March 2013 edited March 2013

  A "day of coordinator" helps things run smoothly, directs vendors where to put things and how to time things, and so on.  They aren't, strictly speaking, necessary, but if there's a lot of tension or other distractions, they can take some of the pressure off the couple and family members by dealing with logistical matters or other issues that hosts would normally deal with.
  
  You don't need to hire someone to do this.  Your venue may have someone who does this, or if you have a close friend or family member whom you trust and who would be willing to do this, you might ask them.

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• lisabeats member

  

  March 2013

  It totally depends on the details/complexity of your wedding. I shopped around a lot, and each vendor offers different services. Also, your venue may come with someone who helps out that day, which may negate the need for anyone else.
  
  Because my wedding involves 2 different locations, LOTS of stressed out family, and I'm trying to be budget cautious of decorations, I decided it was worthwhile to ask for help to let me enjoy more of the day. The girl I found will be moving decorations between the church and reception, and will be there to make sure things stay on schedule. Personally, I didn't want to task a family member with the role, because I have a huge family and they all would have wanted to be involved. I was going to ask a friend of my Mom's (who wouldn't otherwise have been invited). Fortunately, I found someone who is looking to build her portfolio and do it for VERY cheap.
  
  For recommendations, you need to post in your local wedding board.

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• Pookieson member

  

  March 2013

  In Response to Re: Day of Event Coordinator:
  A "day of coordinator" helps things run smoothly, directs vendors where to put things and how to time things, and so on.  They aren't, strictly speaking, necessary, but if there's a lot of tension or other distractions, they can take some of the pressure off the couple and family members by dealing with logistical matters or other issues that hosts would normally deal with. You don't need to hire someone to do this.  Your venue may have someone who does this, or if you have a close friend or family member whom you trust and who would be willing to do this, you might ask them.
  Posted by Jen4948
  
  I have a venue who includes a wedding planner and it is awesome because we are both very busy and she also helps diffuse stressful situations.  If you can afford it or find a venue who includes them, I say go for it.  If you can't they aren't necessary, just help in alleviating stress.
  
  To the bolded part: I wouldn't do this.  I never think this is a good idea to ask family to work the day of the wedding. 

  

  June 1, 2013 - finally making it official!

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• anna2013

  

  March 2013

  I have two locations for the whole event. The church and the reception location. The church provides a coordinator as far as timing of music and processional and rehearsal leader. The reception site has a coordinator so she is taking care of making sure tables are set up with table clothes etc as well as catering DJ etc.
  
  Find out from your venue if you really need one. Its a lot of money to spend otherwise. I thought it was going to be necessary to hire one because my fiance and I live far away from both of our families so everyone is from out of town and it would be difficult for them to help out not knowing the location or people at the locations. So far I"m glad I saved the money (~$1200 in this area!), I have been in communication with both location coordinators and everything has gone smoothly.
  
  Take a deep breath, don't stress too much.

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• Jen4948 member

  

  March 2013

  In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_ceremony-ideas_day-of-event-coordinator?plckFindPostKey=Cat:Wedding%20BoardsForum:10Discussion:c603f5c5-938d-4cf9-8446-c164cc75d876Post:bd5a12b5-cbc2-4fe2-9dae-961a88f2b893">Re: Day of Event Coordinator</a>:
  [QUOTE]In Response to Re: Day of Event Coordinator : A "day of coordinator" helps things run smoothly, directs vendors where to put things and how to time things, and so on.  They aren't, strictly speaking, necessary, but if there's a lot of tension or other distractions, they can take some of the pressure off the couple and family members by dealing with logistical matters or other issues that hosts would normally deal with. You don't need to hire someone to do this.  Your venue may have someone who does this, or if you have a close friend or family member whom you trust and who would be willing to do this, you might ask them. Posted by Jen4948 I have a venue who includes a wedding planner and it is awesome because we are both very busy and she also helps diffuse stressful situations.  If you can afford it or find a venue who includes them, I say go for it.  If you can't they aren't necessary, just help in alleviating stress. <strong>To the bolded part: I wouldn't do this.  I never think this is a good idea to ask family to work the day of the wedding. </strong>
  Posted by Shannon1401[/QUOTE]
  
  In general I agree, but I don't see this as "working" unless that's how the person in question sees it.  My SIL asked her cousin's then-wife to do this and it worked out fine-she was a very good DOC and didn't mind it at all.

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• Ella and Pedro member

  

  March 2013

  In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_ceremony-ideas_day-of-event-coordinator?plckFindPostKey=Cat:Wedding BoardsForum:10Discussion:c603f5c5-938d-4cf9-8446-c164cc75d876Post:bd5a12b5-cbc2-4fe2-9dae-961a88f2b893">Re: Day of Event Coordinator</a>:
  [QUOTE]In Response to Re: Day of Event Coordinator : A "day of coordinator" helps things run smoothly, directs vendors where to put things and how to time things, and so on.  They aren't, strictly speaking, necessary, but if there's a lot of tension or other distractions, they can take some of the pressure off the couple and family members by dealing with logistical matters or other issues that hosts would normally deal with. You don't need to hire someone to do this.  Your venue may have someone who does this, or if you have a close friend or family member whom you trust and who would be willing to do this, you might ask them. Posted by Jen4948 I have a venue who includes a wedding planner and it is awesome because we are both very busy and she also helps diffuse stressful situations.  If you can afford it or find a venue who includes them, I say go for it.  If you can't they aren't necessary, just help in alleviating stress. To the bolded part: <strong>I wouldn't do this.  I never think this is a good idea to ask family to work the day of the wedding.</strong> 
  Posted by Shannon1401[/QUOTE]
  
  to this-  a DOC is possibly an all day endeavor, and Shannon has a point. What I would do if you can't afford a DOC is make a list of tasks.
  
  Divide the list and do it for people who ask if they can help.  One person can deal with vendors, another with making sure programs favors etc. are in place, another with herding guests to or from photos ceremony cocktail hr departure etc.  Maybe make the most theatrical/vocal person your 'annoucer.'  Designate someone in charge of gift cards, gifts, tipping. etc.

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