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May 2013 Weddings

wedding timeline

Hello, I'd like some opinions on my first wedding planning boo-boo. My wedding is very small, we're planning on 12 people total if everybody we invite shows up. Only myself and fiance live in town, everybody else is flying in. I just signed the contract which includes accomodations for the guests for the night with the ceremony starting at 4pm. This sounded great to me until I realized CHECK-IN IS AT 3PM!! I'm worried this doesn't give our guests enough time to check-in, freshen up and get ready, especially if there are flight delays! A plane ride now a days appears to be running 400-500 bucks per person and I'd hate to have people late to our ceremony or feel forced to pay for a room the night before (at $200+/night, we simply can't afford another night of rooms for everyone, or deal with moving hotels etc). I can already sense that the wedding is going to go past our scheduled times, or that some people will miss it entirely. I could always ask the venue to amend the contract, but they really have no incentive to do so now that it's been signed and deposit paid. Anybody have ideas on how to make this flow smoothly?? Should I just eat up another night of rooms for the guests? I really hate to inconvience people. Thanks!

Re: wedding timeline

  • I'd ask the hotel if early check in is possible, maybe they'll be flexible.  If not, read your contract, maybe there is a timeline in which it can be cancelled.  Is there anywhere else your guests can freshen up if the hotel doesn't bend?    I wouldn't fret you've still got time!
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  • My ceremony was set to begin at 5:30pm as per the contract we signed last October with our venue & caterer (as well as the photographer & DJ). I emailed & called them all last week (venue/caterer first, then the others) and asked to change it to 6pm & it was no problem at all. I would just contact them and ask about pushing it back an hour or so. 



  • I would speak one on one with the hotel and see about early check in. Most of them allow it.
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  • Totally agree with the others...most hotels, especially if you give them advanced notice and have booked a bunch of rooms will be accommodating.  In addition, I'd suggest that you follow up with them to make sure its on there a month or so before the wedding
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  • I'd ask for either an early check in or move the ceremony later. You just never know if flights will arrive late, I'm convinced that if I'm on a plane, it'll be late :-P
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  • Ditto everyone, call the hotel. I actually have a clause in my room block contract stating check in time can be earlier than the usual 3 or 4 o'clock. They want your business so I'm pretty sure they will accommodate you.
  • I'd ask for an earlier check in time and a later ceremony time.  I really don't think they'll care about either.

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