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Hotel Block WDYD?

missmegsimissmegsi
10 Comments
in Minnesota-Minneapolis and St. Paul
Our next task is to reserve a hotel block for our guests. Luckily all we have to do is contact the Eagan Visitors Bureau and they'll find a reasonable hotel block for us. But I have no idea how many rooms to estimate we need. I know that we have about 20 people/families that are coming from out of town, but I also know some (or a lot??) of peole will not want to drive home that night as our reception will be ending around 12am.  What did you do? Is there a general rule for this? We're inviting about 160 people.
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Re: Hotel Block WDYD?

  • blondie424blondie424
    100 Comments
    edited December 2011
    I found when doing our room blocks, they would only let us hold 10-15 to start.  Then as they started to fill up, we increased the number.  I would find out what your hotel generally does.
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  • kclepirekclepire
    100 Comments
    edited December 2011
    I went down our list and put a H in our spreadsheet by all the people we thought would stay at the hotel and then called the hotel are blocked that many rooms.  THe hotel will let us add more or reduce later.
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  • beka0404beka0404
    500 Comments
    edited December 2011
    In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/local-wedding-boards_minnesota-minneapolis-st-paul_hotel-block-wdyd?plckFindPostKey=Cat:Local%20Wedding%20BoardsForum:81Discussion:f7da4e73-1a63-4aa4-aa42-9105a0ccd6b2Post:c44815b7-3113-421e-8a92-4d6dc55201b1">Re: Hotel Block WDYD?</a>:
    [QUOTE]I found when doing our room blocks, they would only let us hold 10-15 to start.  Then as they started to fill up, we increased the number.  I would find out what your hotel generally does.
    Posted by blondie424[/QUOTE]

    <div>Same thing for us - our hotel releases 20 rooms at a time. We have over 100 guests from out of town, so to estimate the number of rooms, I just marked the guest list spreadsheet and counted up all the OOT guests.</div>
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  • drdifabiodrdifabio member
    Seventh Anniversary 2500 Comments
    edited December 2011
    Yea our hotel had a min and a max so I would talk to them.
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  • Steph0871Steph0871
    5000 Comments
    edited December 2011
    We did 25 to start.  We have about 25 OOT 'parties" but I know some will stay with family.  Likewise, some of our friends are using it as an excuse to stay in a hotel for a night. 
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  • missmegsimissmegsi
    10 Comments
    edited December 2011
    Thanks for all the input! I think this was another moment of me over-analyzing yet another detail (3 months away, I better get used to it). I guess all we needed to do was call the visitors bureau. She's contacting all of the area hotels with our details and will send me an email with all of the compiled info about accomodations and rates. Pretty sweet if you ask me, another plus for the Eagan Community Center!
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