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Wedding Invitations & Paper

Insert dilemma

silver0319silver0319 member
Fourth Anniversary 500 Comments 100 Love Its First Answer
edited November 2013 in Wedding Invitations & Paper
A little backstory:
FI and I are having our wedding at a venue that is part of a larger resort property.  We just found out that the resort will be hosting their annual wine and food festival the same weekend as our wedding, and have consequently blocked off all of the remaining rooms.  We were a bit concerned that our room block would fill up (and guests would be left with nowhere to stay), so we blocked off additional rooms at a nearby hotel that isn't part of the resort.  

Our dilemma is that we already had our inserts printed prior to finding out about the festival, meaning that information for the more recently added room block isn't listed. Should I redesign and print our accommodations inserts or should I make a smaller, addendum-esque insert with the information for the new hotel? Should I also include information about the wine and food festival or can that just be done via our website and word of mouth?
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Re: Insert dilemma

  • I'd add a smaller addendum insert, so they know it's a back up option. You can include the festival on your website for things to do over the weekend and by word of mouth.

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  • I would do a smaller, addendum-esque, insert, AND I would include the information about the wine festival.

    I'd just write something like, "Due to Resort's Annual Food and Wine Festival, all hotel rooms other than those reserved in our block are blocked for the festival. We have reserved an additional block of rooms at Nearby Hotel." That tells people (a) that there's something else going on, so book early if they want to stay at the resort and (b) something they can do if they want to.
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    I'm gonna go with 'not my circus, not my monkeys.'
  • Thank you both!  I knew I would have to get more stuff printed, but I just wasn't sure which way to do it. @HisGirlFriday13, your wording was super helpful!

    The Resort will be hosting the Festival the weekend of March 28-30, 2014.
    All hotel rooms other than those reserved in our room block have been blocked for the Festival. 
    We have reserved an additional block of rooms at:
    Hotel Name
    Address
    Phone
    Be sure to mention the “Smith-Jones” room block when making reservations.
    For more information about the Festival, contact the Resort. 
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  • You're very welcome, and your insert sounds great! 

    If I were your guest, I'd probably try to go to the festival AND your wedding, and I'd enjoy knowing that it's going on.
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    I'm gonna go with 'not my circus, not my monkeys.'
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