this is the code for the render ad
Community› Wedding Discussion Boards› Wedding Reception Forum
Wedding Reception Forum
New Discussion

Vendors on seating chart?

emz101emz101 member
10 Comments 5 Love Its Name Dropper
in Wedding Reception Forum

My photographer has in his contract that he and his assistant require a meal. He has also requested that he sit in the dining room with my guests so he could eat his dinner fast then go take pictures of my guests, us ect. My question is do I include him on the seating chart/escort cards, or do I just tell him where he sits? It seems strange to me to add him to the seating chart/escort cards considering he is not a guest.


FYI- The photographer is an acquaintance of my dad's and he is giving us a 70% discount so I don't mind granting his request to the best of my abilities.  

Report Reply to Post

Re: Vendors on seating chart?

  • southernbelle0915southernbelle0915 mod
    Moderator 10000 Comments 500 Love Its Fourth Anniversary
    I would include them in escort cards. Just to make your job easier. So you're not trying to coordinate during the wedding "you sit there, etc."

    Just tell them a couple weeks before that you've reserved a seat for them in the dining room and they can find their seat via escort cards along with other guests. 
    *********************************************************************************

    image
    Report Reply
  • tammym1001tammym1001 member
    500 Love Its 1000 Comments Second Anniversary 5 Answers
    I told my photographers at our last meeting to go over pictures that there were a couple of extra seats at table X and they could sit there stuff down there and eat there. He wrote it down and they sat there while they ate. It worked out fine and I didn't have to worry about them on the day of.
    image
    Report Reply
  • atlastmrsgatlastmrsg member
    500 Love Its 1000 Comments Second Anniversary Name Dropper
    My photographer and assistant photographer required meal, too. It didn't have to be with everyone else though, they were fine with boxed lunch, etc. Since I had room at a table, I put them in assigned seats. Surely you'll have two tables with one seat each free because someone isn't bringing a date, etc., or one table with two seats. I included them on the chart, and did a card for them in case they forgot, but also emailed them their table assignment ahead of time.
    Report Reply
  • BlueBirdMBBlueBirdMB member
    250 Love Its 100 Comments Second Anniversary Name Dropper
    We put all the vendors in the seating charts. We had actual charts out, not escort cards, and the vendors were on there. I don't understand why that's odd.
    Report Reply
  • photokittyphotokitty mod
    Moderator Knottie Warrior 5000 Comments 500 Love Its
    I had an entire table for the vendors, so we didn't do escort cards for them. Had them been mixed in I would have done cards. The DOC just told them where to sit and released their table after the parents' tables so they would finish eating before the guests.
    :kiss: ~xoxo~ :kiss:

    Report Reply
  • vmj23vmj23 member
    Fifth Anniversary 1000 Comments 250 Love Its 5 Answers
    My venue had seating area for the vendors, but were fed the same meal as everyone else.   Our on site coordinator showed them where to sit.
    Report Reply
  • emz101emz101 member
    10 Comments 5 Love Its Name Dropper
    Thanks for the suggestions, I think I will take a mix of what everyone says. I will tell him which table he can sit at, not include them on the seating plan but make a seating card for him and his assistant.
    Report Reply
This discussion has been closed.
Choose Another Board
Search Boards