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NER: Wedding Planner

SachaBeeSachaBee member
Seventh Anniversary 100 Love Its 100 Comments Name Dropper
in Wedding Etiquette Forum
Hi everyone! My mum is trying to hire a wedding planner for my sister's wedding and she asked me to look over the proposed contract. 
What were specific expectations you would want to make sure are included in the contract? 
What do you wish you had included? What were 'extras' you ended up not needing? 

The contract right now includes things like venue set-up, vendor and venue coordination, unlimited meetings, rental pick-up, etc. It also includes an assistant for the main planner, but the venue also includes a day-of coordinator, so I'm not sure this is necessary. 
Thank you so much for any advice or help you can give.

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Re: NER: Wedding Planner

  • rsbloomrsbloom member
    100 Comments 25 Love Its Second Anniversary Name Dropper
    A day-of coordinator was all we needed, we added her services on from our venue.  We met twice to go over vendors, timelines, and decor.  She's running our rehearsal and then making sure all our vendors arrive when they're supposed to, that everything is set up like we discussed, and that everything is cleaned up and stuff we are keeping is boxed up and ready for us to take home(clean up is something you didn't mention in your post, so I would add this).  She also makes sure the DJ and catering staff stick to the timeline.

    If you guys have no idea where to start looking for vendors or what details to plan, then I can see the benefit of hiring a planner, but Yelp and other vendor review sites are your best friends.

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  • SachaBeeSachaBee member
    Seventh Anniversary 100 Love Its 100 Comments Name Dropper
    Thanks for the advice! I will check about clean-up. You're right. 

    Mostly I think we need a planner for my mom's peace of mind....
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  • SachaBeeSachaBee member
    Seventh Anniversary 100 Love Its 100 Comments Name Dropper
    Would "set-up and break-down of the venue" include all clean-up? Thanks!
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  • CaitlinB53015CaitlinB53015 member
    First Comment
    I think "set-up and break-down of the venue" would include cleanup. But check with the venue contract, there may be a built in cleanup fee.

    It sounds like she is a full service planner. Don't turn down the assistant if she's built into the fee. That assistant can be at the reception venue while the main coordinator is at the ceremony, with the GM when the main planner is with the bride, etc. We have a venue coordinator, but that person only monitors for activity against the contract. Mine doesn't do much setting up beyond the tables and chairs.
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  • cowgirl8238cowgirl8238 member
    1000 Comments 500 Love Its Fourth Anniversary First Answer
    rsbloom said:
    A day-of coordinator was all we needed, we added her services on from our venue.  We met twice to go over vendors, timelines, and decor.  She's running our rehearsal and then making sure all our vendors arrive when they're supposed to, that everything is set up like we discussed, and that everything is cleaned up and stuff we are keeping is boxed up and ready for us to take home(clean up is something you didn't mention in your post, so I would add this).  She also makes sure the DJ and catering staff stick to the timeline.
    This is exactly how our "day-of" coordinator was, so we were fine without a full blown wedding planner. 
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  • tammym1001tammym1001 member
    500 Love Its 1000 Comments Second Anniversary 5 Answers
    Will she be the contact person for vendors on the day of? If she's a full wedding planner, does she have vendors she normally works with and can she get you deals? Will she help with ideas?
    image
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