We picked up the inserts for the invitations this weekend (venue & hotel) but now I'm not really sure about putting them in. We just found out that we don't have enough rooms in our block, and the hotel is completely sold out for the night. It is completely my fault, I went with a lower number to begin with because I was nervous about meeting the minimum, but we were told once we did we could add more rooms if we need. In the meantime 3 more events blocked off rooms, and they sold out the rest, so we cant add any more rooms unless the others are released...which wont be until the beginning of May. So of course we called the out of town people immediately to let them know to book asap, and one person called another and now people we didn't even think needed rooms booked them.At this point there are only about 5 rooms left. We are trying to find a second hotel, but haven't had much luck yet.
Do I still put the hotel info in with the invitations, knowing that there is a chance there won't be rooms available? Or do I just spread the word to people I think need the rooms, and then let more people know if rooms open up? Not sure what the right thing is to do