Not sure if this is the correct board for this, but I've suddenly gotten a little worried about how to properly deal with guests who arrive early to the ceremony.
So, a little background. I'm getting married at a summer camp that's located about 45 minutes away from the nearest large city, through winding mountain roads. Some of our guests will be staying with us over the weekend, so they'll be spending the day of the wedding participating in camp activities and whatnot before getting ready.
For everyone else, we're organizing shuttles because we want people to be able to enjoy themselves without worrying about the annoying drive back and we'll likely be factoring in a bit of buffer time for arrival. We're sure that some guests will also drive themselves. In either case, we're anticipating some early arrivals. FH and I will be getting ready, taking pictures, and doing a very private tea ceremony, so we won't be available to welcome them, but we will have coordinators directing people. Do we need to provide refreshments and/or activities for them to pass them time? Do we assume that they can just mingle and wait for the ceremony start? Do we leave the guestbook out for them to sign?