How do you plan an event when you are unsure how many people will show up? I am an organizer for a public group on an app that is geared for meeting new friends. This often entails hosting events in public spaces where people can show just up. Most publicly accessible spaces are restaurants and businesses, so I often end up calling in a reservation ahead of time so we don’t overrun the restaurant.
The problem is that people are flaky and I feel bad taking up unnecessary space at a business. I recently called in a reservation for 8 people and set a limit on the app for 8 attendees to the event. The attendance starts out promising with 8 people definitely attending and 3 people on the waitlist. As the event gets closer, attendance numbers start dwindling. Day of, I don’t know what the final tally of people will be who actually show.
So what’s the best way to responsibly plan these events? I don’t want to be a blight on local businesses, but I also don’t know how to keep people responsible who I may not even personally know.
— Meeting Madness