XP- RSVP follow-up

fpaemp2011

XP from June 2011.

The RSVP date is tomorrow and we're still waiting on a lot.  I know I'm moody right now, so I just wanted to run this by y'all and see if it could be worded differently.  I'm planning on sending this via fb on Monday (5/16) and calling those who don't have fb towards the end of the week (5/21) (mom, dad and I are taking my stuff to FI's apartment in Kansas next week, so it's about to craaazy)  The caterer and hotel need the head count by June 1st.

{ Hi!  If you have received this message, we have not received your RSVP card for the wedding.  The RSVP date was May 12^th.  If you have placed your card in the mail, thank you, and please disregard this message.  If you have not, please send the response card by the end of the week.  We need the cards to accurately make the seating chart, escort cards, and give the caterer a firm, final headcount. 

We are aware of a few invitations that were lost in the mail.  If you are reading this message, we sent you an invitation.  If you did not receive it, please let us know so we can get you the information you need.  Hope you can join us in celebrating!

Thanks so much! }

FaithCaitlin

I think it sounds right-- it's firm but still seems kind. The only thing that I would say you may want to edit is: "The RSVP date was May 12th. [...] If you have not, please send the response card by the end of the week".

I'm sure I'm probably too concerned with being nice (hey, when you need numbers, you need to be firm!) but maybe you could change it to something along these lines:

"The RSVP date was May 12 [...] If you have not placed your RSVP in the mail, we'd really appreciate your response by the end of the week". Maybe you could include your number or email address so they could call instead of of sending it via snail mail. Just a suggestion!

If you choose to stick with your original wording, it's nice while getting the job done!

adrinkard

I agree- you were nice but firm.  I would include your email address or allow them to respond via facebook.  I got a lot of responses on the facebook message I sent out.

kellya01

I would change this sentence:

We need the cards to accurately make the seating chart, escort cards, and give the caterer a firm, final headcount. 

To this instead:

We need the cards to finalize the numbers for the caterer.  

*The only reason I suggest this is that your sentence seems to be a laundry list of what you have to do, it's not necessary, really.  Although I definitely agree with the "this is firm and fair" approach that you have.  :-) 

sessionswedding

It's perfect.  Hit send. 

GJones27

I had the same problem.  My RSVPs were due last Sunday, and I didn't receive soooo many.  I would instead maybe personalize them?  It's harder for them to ignore.  You know, they can't say to themselves, "Hey look!  Others didn't reply, either!"  

AshNoel8

It looks good! If you do end up having to call anyone, a friend suggested saying (on their voicemail/answering machine), "If I don't hear back from you, I will assume you are not coming. If you do plan on coming, please return my call." She said people feel awkward calling a bride back and saying no, so if you only tell them to return your call if they ARE coming, then you will get more responses. Just a thought.

mrandmrsbrist

Just a thought...do you really want to wait for their card to come in the mail? 

fpaemp2011

In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/cultural-wedding-boards_christian-weddings_xp-rsvp-follow-up?plckFindPostKey=Cat:Cultural%20Wedding%20BoardsForum:464687ae-7bc1-4360-9aea-999e11f1e1adDiscussion:bb49b08e-9c3e-4ab6-bbe0-88ff8f0f9eaaPost:20c1692b-ac5b-4013-82cd-f24bb486c746">Re: XP- RSVP follow-up</a>:
[QUOTE]Just a thought...do you really want to wait for their card to come in the mail? 
Posted by mrandmrsbrist[/QUOTE]

Mom paid 64 cents for the return stamps (stupid 1/4 of an inch too narrow)...Mom wants the cards back.  I'm in "Yes, ma'am," mode right now trying to squelch momzilla.  29 days...