Really venue cordinator?!

mana8503

At our 60 day review with the venue, we were informed they JUST booked a wedding the Friday before ours.  I was a little bummer we couldn't have a later rehearsal/RD, but asked for the latest time we could have the researsal.  Cordinator said 2pm.  I got the word out, a-ok'd it with the RD venue for dinner to be at 330pm, everyone was ok with it.

I just got an email this morning that the venue cordinator wants to move it to 1pm.  Simple right?  NOT... especially 4 days prior.  I didn't respond, but started contacting the 20some people involved.  I walk away from my desk so I don't explode.  I get a call from a phone I don't have saved on my cell, and it's the cordinator.  I didn't really say much, because I probably would have been bridezilla at her.  She said she just printed everything out and realized the Friday wedding starts at 5, and so 2-3 rehearsal would run into the set up time.  She didn't think moving it an hour would matter.  Well I have a few people trying not to miss an entire day of work, so they were working until noon and then driving the hour or two to the venue to be there at 2.  UGH!  She apoligized and I got off the phone. 

Still waiting to hear back from the pastor, one GM, and then I need to see if I can move the dinner up to 230. 

She's not going to get an outstanding review from me...

mlperkins12

I would tell her no, you can't accommodate the change.  It was their mistake, they will need to find a way to set up faster for the Friday wedding, or offer you an alternative space that meets your needs. That's a bit  much to ask 4 days prior!  I don't blame you at all for being frustrated 20 people is a lot to move, particularly on a weekday in the middle of the day. 

achiduck

Ugh, sorry this is happening to you!

ericaandtom2012

In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-club-boards_october-2012-weddings_really-venue-cordinator?plckFindPostKey=Cat:Wedding%20Club%20BoardsForum:56b9bcef-1e34-456e-81f5-cfaa107456b2Discussion:029023af-16ac-4b24-b6be-f4f04a85a942Post:097d7e6b-0262-463e-a7f3-6927916f1d90">Re: Really venue cordinator?!</a>:
[QUOTE]I would tell her no, you can't accommodate the change.  It was their mistake, they will need to find a way to set up faster for the Friday wedding, or offer you an alternative space that meets your needs. That's a bit  much to ask 4 days prior!  I don't blame you at all for being frustrated 20 people is a lot to move, particularly on a weekday in the middle of the day. 
Posted by mlperkins12[/QUOTE]

<div>All of this.  This is her problem, not yours.  Tell her that 2pm is the only acceptable time.  They'll just have to set up faster since they set themselves up for this.</div>

mana8503

Well if the pastor can't do it an hour early, then I'm telling her it's a no go.  He is conducting this ceremony so we can't have a rehearsal without him.  I still haven't heard back yet.  Everyone else seems ok with it... some taking more time off work and I feel so bad.  I felt bad asking for them to take off to be there at 2. 

They can set up the chairs etc before we practice, and finish in the 2 hours between when we are done, and when the ceremony is...

LDubHawksFan

That is really annoying.  I was really annoyed with our place because at first she told me 3 months out they would know if we could do our Rehearsal on Friday afternoon, then it changed to 1 month out.  Luckily there isn't a wedding, but I'm glad she made me wait for this reason!

I would tell her that it is too late to change the plans.  That is her problem, not yours, especially 4 days out.  I also don't understand what all needs to be set up at the ceremony site that would take that long.....most decorations are in the reception area anyway.  They can set up the floral and decor for the actual ceremony at 3 pm, when you are done. 

amyelise25

Hopefully the coordinator can manage the set-up on Friday so that they are working on other areas away from the ceremony area during your rehearsal time and then when your rehearsal is over they can jump in and do what they need to do in that area. If vendors need to be in your area during that time then your coordinator should tell them to set up an hour early then take a break and do something else while you rehearse. If its the type of venue where the ceremony and reception are together, than people can go work somewhere else. You may have to mention to your WP that the rehearsal time is in stone and cannot run late. Threaten to go Bridezilla of they show up late .

mrskristinyc

Ugh, we're in a similar boat. Our venue is booked all afternoon/evening the day before (and a lot of out OOT BP members don't get in until mid-afternoon anyway).

We're doing a runthrough with the officiant at 10 AM, and then another runthrough at the RD venue before we eat. It's not ideal, but it's the best we could come up with.