(Vent & suggestions wanted) What to you do when...

Melis1273

Ok I have two issues I need you advice on:

First, You seal you invitations WITHOUT putting the stamps on the reply cards inside??? Ok, laughing about this now and more angry at myself than anything. 
Me and my three bridesmaids (2 of which were marrried in the last 5 years-LOL) had a little get-to-gether fun last Friday, putting everything together (we weren't even drinking!) and nobody realized that we forgot to put stamps on the reply cards...until I was driving with my FI yesterday and I was like OMG!
Here's the other dilema, the Etsy vendor I ordered them from is on maternity leave so I don't know if I can get a second set of envelopes (I emailed her but haven't heard back but it's only been a day-lol).

Second,  your group rate contact at the hotel you booked has left.  She gave the general manager contact as they have not replaced her position.  You email the new contact, don't hear back after a couple weeks and you call- she is nice and says she will take care of the request (to change dates of room blocks).  2 weeks later and request has not been updated on their site.  You send another email requesting when it could be expected to be updated...you still don't hear from her after about 10 days!

EVERYTHING was going smoothly, I am not even stressed about the oil but these to things are killing me!

Thoughts, ideas?  Thanks Ladies!

ufsweetiebear

It sounds like your envelopes were calligraphed... is that why you had to contact your Etsy seller? If they'd have to re-do the entire guest list (and you'd have to pay for it), I don't think it's worth the 44 cent stamp. You'll just have to be more diligent in tracking down some RSVPs.

As for the room block, I'd call and have her do it while you're on the phone. Seriously, that's uncalled for especially on such an easy/small issue.

TTnoles

In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/local-wedding-boards_florida-west-coast_vent-suggestions-wanted?plckFindPostKey=Cat:Local Wedding BoardsForum:62Discussion:d7ae701d-270e-46b9-894c-19abcfdebb7fPost:00ca688b-f844-4646-84da-9cd6cbaead0a">Re: (Vent & suggestions wanted) What to you do when...</a>:
[QUOTE]It sounds like your envelopes were calligraphed... is that why you had to contact your Etsy seller? If they'd have to re-do the entire guest list (and you'd have to pay for it), I don't think it's worth the 44 cent stamp. You'll just have to be more diligent in tracking down some RSVPs. As for the room block, I'd call and have her do it while you're on the phone. Seriously, that's uncalled for especially on such an easy/small issue.
Posted by ufsweetiebear[/QUOTE]

This

nk31784

I would not worry about the stamp issue if people call and wonder why you  did not put them on tell them the story but I honestly do not think people willl worry about it. I did not put them in all of mine I only put stamps in the ones far away people that live close by I figured will just call and they have. As for the room situation if it is not to far drive to the place and ask they take care of it why you are there.

Melis1273

Thanks ladies!

ufsweetiebear/ttnoles- Yes, the etsy seller who created them also did the addressing, and agree with you about it not being worth it plus buying more stamps!  My guest list is small (60) and I pretty much know who will be attending.  I think I will just save my sanity and send them as is!

nk31784 - unfortunately I live in RI so your suggestion won't work for me - darn! lol
I did call the hotel this afternoon and spoke to the contact (AGAIN!!) directly.  I was very nice / explained the site was not updated & I never received communication from her about it.  She knew my request immediately and mentioned that the site needed to be updated by Hilton Corporate and that she would call them today and call me back with information.  I guess she is just not good at responding to emails?  This will be the deal breaker - no action - I go above her head!

ufsweetiebear

Melis -- I had such a hassle with the Hilton block site. The picture turned out horrible and it was so much trouble to get it changed that I just decided not to use it. The website it controlled by corporate, not the individual contact. So the hotel contact sends corporate the info and they build/maintain it. How backwards is that?

Kristin789

1.  Your bio says your wedding is October 9, so your SEND date is August 28.  Today is July 13 - so you have six weeks to get the envelopes done over.  That's plenty of time.  But I'd CALL instead of e-mailing because if she's not checking e-mail (on mat leave and all) she won't get your e-mail.

2.  Go in person to the Hilton, and don't leave until the general manager has contacted the national office with you standing right there, and has fixed the situation to your satisfaction.  Don't e-mail.

Q.How far in advance should you send invitations? What is the proper date to ask for the reply card?
A. Invitations should go out six weeks before the wedding -- that gives guests plenty of time to clear their schedules for the day and make travel arrangements if they are out-of-towners. It also lets you make the RSVP date a little earlier -- say three weeks before the wedding date -- so you can get a final head count and start making a seating chart (if you'll have one) before the final-week-before-the-wedding crunch begins.

M1ssJ

Hun I say forget the envelopes! Ettiquette is nice but when stuff happens , Im with sweetiebear, its just not worth it. With such a small guest list you could actually just call people for their RSVP if you want to save them the cost of the stamp.

Sorry about your hotel drama!

Melis1273

Thanks again ladies for all your support...good news, the printer got back to me and was more than glad to send out new envelopes!  YAY- one dilemma down...on to number two:  Well, she didn't call me back, not a big surprise - lol.  I will give it a few days.  To those who suggested going down to the hotel and having them do it, I would love to but not worth a plain ride down and now know they can't do it, it's a corporate thing.

ufsweetiebear- couldn't agree more about being backwards and not really a user friendly option like they make it out to be!  Think it might just take your advice and not use it.