May I borrow your language please - packing tips, what to wear, etc.

racholas

If any of you have shared the following information with your guest, I would really be grateful if you would be so kind as to share it with me.

I need to send an email to my guests with some basic information, including:

Wedding day (and all other event days) attire
Packing tips / hints / reminders

I'll probably also include

• avg. temps
• reminder schedule of events with start times
• directions to events / addresses
• contact numbers

Can you think of what I might have forgotten?  Of course it would be nice if some of this information was in a welcome bag at their hotel, but I'm just not sure that will happen.  Some of the information they'll definitely need to know before they travel too.

Even though we all have different ideas for what our guests should wear, I would be curious to hear how you worded it.

Thanks in advance from a scrambling bride!

Tanq&Tonic

So, this information was scattered all over the place. We included some of it as an insert with the invitations, some on the website, and the rest in the welcome package that went in the arrival bags.  Let me cut & paste what I can....

Dates, Times, and Locations page from our website:

Friday, March 11
Welcome cocktail hour
Location: ABC
Time: 8pm

Saturday, March 12
Ceremony, cocktails, dinner, and dancing
Location: XYZ
Time: 4:30pm
Please note:All events will take place outdoors on the lawn. We hope it won’t be too cold. Averages in Maui for mid-March are high of 85, overnight low of 65.

Ceremony & Reception Location:
123 Street Address
City, State
View online map and get directions (link)

Sunday morning, March 13
Brunch
Location: ABC
Time: 10am

Sunday Afternoon, March 13
Whale Watching Cruise
Location: Maalaea Harbor, Slip 52
Time: Check-in 3:30pm, ship leaves 3:45pm, returns at 6pm
Please note: This is a regular-sized boat that accommodates up to 150 people. We will be providing drinks & snack foods.

And then from the welcome packet:

WELCOME TO MAUI…
Thank you so much for making the trip all the way to Maui in order to help us celebrate.  We are so honored you are here, and we feel so blessed to be surrounded by your love and support.  We hope you’ll have a chance to enjoy your time on the island.

KEY CONTACTS
Please don’t hesitate to contact us if you have questions or if we can be of assistance.  Cell numbers for a few key contacts:
Bride
xxx-xxx-xxxx
Groom
xxx-xxx-xxxx
Maid of Honor (sister of the bride)
xxx-xxx-xxxx

WEDDING ACTIVITIES
We have a fun-filled weekend planned -- we’re really looking forward to catching up with you!

FRIDAY MARCH 18
Welcome Reception
8:00 pm
ABC Restaurant
123 Palm Tree Lane
Join us for drinks at ABC Restaurant, located at the DEF resort.

SATURDAY MARCH 19
Wedding Ceremony
4:00 pm
XYZ
456 Sand Lane
Look for the yellow balloons marking the entrance to the site.  Allow 20 minutes for travel from the hotel.  Please note: the venue is outdoors and all events will take place on grass.
- Group Photos immediately after ceremony
- Cocktails and hors d’oeuvres 5:00 pm
- Dinner and dancing approximately 6:45 pm - the reception will begin immediately after sunset.

SUNDAY MARCH 20
Brunch
10:00 am
ABC Restaurant
123 Palm Tree Lane
The buffet opens at 6:30 am if you would like to grab an early bite – simply let them know you’re with our party and you won't be charged.  The bride and groom will be there at 10am.

Whale Watching
4:00 pm
Ma’alea Harbor Slip 52
Join us for a 2-hour private whale watching cruise, while enjoying cocktails and heavy appetizers.

And finally...

We didn't include any packing hints / tips.  Unless you have a really unique activity that requires something out of the ordinary, like maybe Keens for walking through rocky water, you should trust that your guests know how to pack.  We did suggest insect repellant for the wedding because the mosquitoes were vicious, but we just dropped OFF wipes into the welcome bags to make it easier for everyone.

As for attire, we had a good discussion about it a few days ago:
http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/local-wedding-boards_hawaii_guest-attire

Here's the attire update we posted to our website:

Attire update — we've received a few questions recently and wanted share the information with everyone.  Please wear whatever you are comfortable in!  Anything you'd normally wear to a wedding would be fine and we don't have any theme or requirements. If it helps, here’s what we’ll be wearing at each of the events:

Friday Welcome Drinks:

    Bride: tropical, long dress
    Groom: jeans, dress shirt, and blazer

Wedding:

    Bride: lululemon (LOL, I wish)
    Groom: dark suit, tie, dress shoes

Brunch and cruise:

    Bride: casual, knee-length dress
    Groom: linen pants & a dress shirt

Hope that helps!

dianalynm

Very helpful! Thanks, Tanq!