Input please - hotel welcome letter

Shari16

Would you mind letting me know what you think of this? I'm open to suggestions/input 

Welcome to Nanuet! Whether you’re from near or far, we’d like to thank you for traveling to the beautiful Hudson Valley to join in the celebration! We are so happy that you are here to share in this special occasion with us. We hope these treats will help make your stay more enjoyable. We look forward to celebrating with you and hope that you enjoy your stay!

 

Love,

 

Shari & Matt

  Important details:Ceremony: 6pm at The Clubhouse at Patriot Hills Reception: Immediately following the ceremonyWe have provided a shuttle to transport hotel guests to and from the wedding. Below is a schedule for your trip to Patriot Hills. Please take note of the trip you are in and be in the lobby waiting for shuttle 5 minutes prior to departure. Return trips from Patriot Hills will begin when the wedding ends at 11:30pm.

• Trip 1/Shuttle 1 - 4:50pm                                 Trip 1/Shuttle 2 - 4:50pm
• Trip 2/Shuttle 1 - 5:25pm                                 Trip 2/Shuttle 2 - 5:25pm

 In addition, we have made arrangements for the hotel bar to stay open late. It will be open once you return from the wedding and remain open until 2:30am. We would love to continue partying with everyone!

kristinanddan

I like your letter a lot. Did you assign people specific trips? If so, are your oot boxes specific per guest (the hotel is going to give the correct box to the correct person?) I also don't really get why you list shuttle 1 and shuttle 2, since both leave at the same time for both trips. Unless you assigned people to specific trips AND shuttles - but that seems like it could get complicated to keep track of.

Shari16

Kristin,
Thanks for your input! As for the shuttles, it was all a mess in my head the other day as I was thinking of it.... originially we didn't have many people staying at the hotel so we only got one van to shuttle people back and forth. Just yesterday we ended up having to add a second van to both trips (to and from PH) because we have so many people staying at the hotel.
We thought it would be a good idea to assign people a shuttle time so that everyone made it to the wedding without a hitch and no one argued over which one they were taking. Our fear was that everyone would want to take the later one so they have more time to get ready, and then not everyone would fit and people would miss the ceremony. I'm probably worrying about something that is a non-issue, but apparently that's my thing when it comes to wedding planning 

As far as making sure everyone got the correct sheet. I was going to make all sheets identical and all people will have to do is find their name on the list. Do you think that works? I don't want to have to personalize bags. I'm looking to make those a simple task.
Thanks again!
p.s. Did you take any pics outside at PH? I'm curious to know if you were up on the hill in front of the building?

ssage

In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/local-wedding-boards_new-york-hudson-valley_input-please-hotel-welcome-letter?plckFindPostKey=Cat:Local Wedding BoardsForum:113Discussion:557b6bf9-9b5b-4746-9c02-92ef4e0390d1Post:145b025b-39e3-47bf-bbbd-7c7b1887c776">Re: Input please - hotel welcome letter</a>:
[QUOTE]Kristin, Thanks for your input! As for the shuttles, it was all a mess in my head the other day as I was thinking of it.... originially we didn't have many people staying at the hotel so we only got one van to shuttle people back and forth. Just yesterday we ended up having to add a second van to both trips (to and from PH) because we have so many people staying at the hotel. We thought it would be a good idea to assign people a shuttle time so that everyone made it to the wedding without a hitch and no one argued over which one they were taking. Our fear was that everyone would want to take the later one so they have more time to get ready, and then not everyone would fit and people would miss the ceremony. I'm probably worrying about something that is a non-issue, but apparently that's my thing when it comes to wedding planning  As far as making sure everyone got the correct sheet. I was going to make all sheets identical and all people will have to do is find their name on the list. Do you think that works? I don't want to have to personalize bags. I'm looking to make those a simple task. Thanks again! p.s. Did you take any pics outside at PH? I'm curious to know if you were up on the hill in front of the building?
Posted by Shari16[/QUOTE]

I was thinking the same thing as Kristin about assigning but she beat me to it!  And that I liked your letter!

Your best bet is putting the sheet in every OOT bag and let them find their name.  At the two hotels we used, I was told they just hand them out and their employees don't have the time to give specific bags to specific bags (which makes sense actually)

kristinanddan

Having everyone on a list makes sense - I wasn't thinking about something like that. I would probably have all that info on a second page in the packet, just so it's not super cluttered.
When I dropped off our OOT boxes they asked me if there was anything different about any of them, but even if I said yes, I'm sure the right boxes would have never made it to the right people.

Are both shuttles leaving the reception at the same time at the end of the night?

We actually didn't take any pictuers at PH. At first we were planning on doing all our photos there before the ceremony, but we ended up on the waterfront in Piermont instead. I've seen some great pictures taken there up on the hill, and get out on the golf course if you can too. One other picture I saw belonged to a girl that used to post here but I can't remember who - at nighttime her photographer put his lighting up in the rafters of the gazebo they have there so it was really the only thing illuminated and took pictures of them inside - they were really pretty.

Shari16

Thanks again for the input, Kristin and Stephanie!
I will have the same info on all letters so that the hotel doesn't have to worry about giving out the correct ones.

Shari16

Oops... sent before finished. I will put the shuttle info on a second page so it doesn't take away from the letter.
Taking pictures in Piermont sounds beautiful. I was there the other day to meet with my florist. My car broke down and I didn't care as much as I normally would have because I was right on the water! ha