For our wedding we think most of our guest will want to stay in this one hotel (let's call it "Hotel A") because we have booked a bus to take guests to and from Hotel A to the ceremony/reception, it's the closest to the ceremony, reception, it has the best rates in the area and it's fairly new. Unfortunately, Hotel A doesn't allow room blocks (they will try and put everyone near eachother, but won't block off a set of rooms and let you hold them). My wedding is on a Saturday night at the end of June. We have a lot of out of town guests. I spoke to Hotel A last night, they are 50% booked for the night of my wedding. When they get to 75% booked, they will start requiring a 2 night minimum stay and the rates go up about 20%. My invitations won't go out until the end of April.
I thought about just booking a set of rooms on my credit card and saving them for ppl coming to the wedding, but this would cause problems in that (a) I would have to coordinate with people to let them know they could get rooms from me and (b) if I booked a lot of rooms, it might make it so that guests at my wedding that didn't know I had extra rooms to give out booked through the hotel and became subject to the 2 night minimum.
I thought about sending out a mass email just letting everyone know the hotel situation. Is there something weird and/or rude about doing this? I don't want to imply that I expect them to come to the wedding, but I also don't want people to go to book the hotel after receiving the invite and have to do a 2 night stay, or worse, not be able to get a room at all.
I did send out save the dates, but in October, and I didn't have the hotel situation nailed down at that point.