Gated community and rsvp list

Northminnesota

D's ceremony and reception will be in a gated community where we have to provide a list of all guests attending and it has to match up with the caterer's list...if we have 225 meals then 225 guests get in at gate. How do you think this can be communicated in the invites? I thought we would write something on the rsvp card but wasn't sure how to word this. I can just imagine some people not rsvping and trying to come at the last minute.

quotequeen

I don't think you need to put anything about this on the invitation.  If they don't RSVP and don't get in that's their problem.

Brie2010

 I would leave a list of names at the gate with the attendant to check off.  If they're not on the list, they don't get in.

Northminnesota

Supposedly they are pretty strict. The names have to be alphabetized and turned in to caterer who then turns it in to gate security. When we visited to look at the venue they did check names and how many people were in the car on the way in and on the way out.

mwhitson14

I would put a teeny tiny line on the RSVP card that says something along the lines of. "[Insert venue name] is in a gated community. Please RSVP so that the bride and groom may provide an accurate guest list of the attendees to the gatekeeper."

I have no idea if that's proper etiquette or not, but I would assume people need to know they need to be exact about who's coming.

srkropf

Think of this as a blessing in disgue-- those who don't RSVP can't get in and you don't have to deal with the hassel

squirrly

You'll need to be exceedingly vigilant with calling anyone who doesn't RSVP correctly.  Ensure that you put names on your RSVP cards or number them so that you can positively identify everything you get back, and make sure you leave yourself a week to make all of those calls. 

We put specific names on our RSVPs, and we didn't have any problem with people bringing along extra guests at all.  Photos and template in my planning bio.

mysticl

I'm in a similar situation, we are getting married on a military base so not only do we need the names we need the make, model, state, license plate of their vehicle.  If they aren't on the list they will be turned away by base security (which are armed guards).  I plan to put an extra card in the invite that details all the information needed.  I'm using foldover RSVP cards so they have room to include all the information, and I've listed the required information on our wedding website. 

At least I don't have to worry about people showing up who didn't RSVP 

hugz415

In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_etiquette_gated-community-rsvp-list-1?plckFindPostKey=Cat:Wedding BoardsForum:9Discussion:41254eca-46ca-4c51-8dd1-37162da477d9Post:d46a5978-d56e-4f6d-9197-af29c94f3c15">Re: Gated community and rsvp list</a>:
[QUOTE]I'm in a similar situation, we are getting married on a military base so not only do we need the names we need the make, model, state, license plate of their vehicle.  If they aren't on the list they will be turned away by base security (which are armed guards).  I plan to put an extra card in the invite that details all the information needed.  I'm using foldover RSVP cards so they have room to include all the information, and I've listed the required information on our wedding website.  At least I don't have to worry about people showing up who didn't RSVP 
Posted by mysticl[/QUOTE]

Holy Moly! I can't even get a yes or no out of some of my guests!  I can't imagine trying to extract all that info!  Good luck - and yes at least you don't have to worry about any wedding crashers!!