hi all,
we're hitting a little bit of confusion as relates to the head count for the guest list (the actual number of chairs and actual people attending) versus the count to give to our caterer... for kids. we only have a few little ones on the list (and they're all in the range of 3-6 years old) like our flower girl, ring bearer, and a few other family members.
granted, if the family comes, the kids need a chair, so they'd be counted for that - but would you count them for a dinner, since we're having a buffet and not a plated dinner? (also, i should add that there are no choices for kids' stuff for the buffet.)
thanks :]
Re: head count vs. count for dinner
edited for clarification
"So I sing a song of love, Julia"
06.10.10
BFAR:We Defined Our Own Success!
How you break it depends on the venue. Some give breaks for kids. Sometimes it's for guests 18 and younger or 3-12 and free for 3 and under, etc. Based on their breakdowns that is how I would give the counts.
For example I said I had 140 adults, 7 kids and 3 vendors for a total of 150. That is because I had a lower price for the kids and the vendors were free.
Check with your venue...
Obviously tiny tots that are on formula or just starting to eat real food probably not, but for the 3-6 they need to be counted they will eat something.
Our venue offers a kid's plate so they will be in the count for our venue so they get their special plate dinner.
Sept 2011 Siggy Challenge: Favorite Ceremony Photo
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"So I sing a song of love, Julia"
06.10.10
BFAR:We Defined Our Own Success!
the menu isn't a fancy haute cuisine deal either (since we wouldn't eat if that were the case) so there won't be an issue with kids not being able to eat what their parents are, so at least it won't require us to add choices to the buffet line to be more kid-friendly.
"So I sing a song of love, Julia"
06.10.10
BFAR:We Defined Our Own Success!
40/112
[QUOTE]thanks all - dinners are, unfortunately, all the same cost per plate, so there won't be any changes whether we tell the venue (the catering is done in-house) 300 people or 290 adults and 10 kids, etc. the menu isn't a fancy haute cuisine deal either (since we wouldn't eat if that were the case) so there won't be an issue with kids not being able to eat what their parents are, so at least it won't require us to add choices to the buffet line to be more kid-friendly.
Posted by msange727[/QUOTE]
Did you ask them whether there is an age cut-off below which you don't have to pay? I would call and ask that specifically, since you should not have to pay for a 6 mo. old. The number that you give them is not necessarily the number you have to pay for - if you decide the kids shouldn't count and don't include them, and they think they should count, they're going to charge you for them anyway when they see that it's actually 300 people there and not 290.