Hotel Info on Invites

Rebecca021409 · January 2010

Hello All

Question about providing Hotel information with invites: In some wedding invites, such as for destination weddings, I've have seen simple hotel information like "The bride and groom are staying at HOTEL NAME" and then give the phone number.

I have reserved a block of rooms for my guests and negotiated a rate. What is the best way to convey this information to my guests? I basically need to tell them what to reference when they call the Hotel. Do I have to do a separate mailing or is there a way to properly add that into the invitation? I would prefer not to spend extra money on postage for a separate mailer but I also want to be proper with the invites. I thought about emailing but some of the guests aren't technically savy and I don't have email addresses for others. Any suggestions???

SarahPLiz · January 2010

The actual invitation should only have the ceremony info on it. You can have separate inserts in your invitation envelope for hotel information, maps, directions to the reception, etc. DOn't include registry info, though, as that is rude and gift grabby. You could also have an insert with your wedding website on it so your guests can reference that information online if they'd like to,

The hotel one could be worded:

For your convenience, we have negotiated a reduced rate of $A per night at X hotel, located at Y. To reserve a room at this rate, Call/email/reserve online, whatever is applicable.

TurtlesAllTheWayDown · January 2010

Just do a separate insert with accommodation information (And other travel info if needed).

This is the wording I used on my STDs, which can be similar to what you use:

Rooms for our guests are being held at the following hotel until September 17:

Hotel Name

Address

City, ST 00000

Phone Number

Please reference the lastname/lastname wedding block, RES ID: 00000, when booking to obtain the discounted rate of $x per night.

danieliza1127 · January 2010

Yep, the way to do it is with a separate insert in the invitation envelope like the others suggested.

kristinanddan · January 2010

Our card: (just click on it to make it bigger)

mwhitson14 · January 2010

Since we only have two OOT guests, I just did one insert that listed our wedding website and said:

For more information about the wedding, such as accommodations and directions, please visit our wedding website at (website).

Hotel Info on Invites

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