Wedding Customs & Traditions Forum

Southern Tradition - Friend as Coordinator

Ok, so I'm from the South, and while I'm sure this isn't done everywhere, in my upbringing everyone has a close family friend or friend of the bride be the wedding coordinator.  I can't tell you how many times since I've gotten engaged that I've heard, "Hi, I'm so and so!  I coordinated FI's parents' wedding!" or "Hey, remember when Auntie coordinated cousin's wedding?!" or "Man, remember friend's wedding that I coordinated last year!  It was a blast!".  The women are all very proud that they got to be the coordinator and they brag all the time about how they put the wedding of so and so together and how awesome the wedding was!  I can't think of a wedding where there wasn't a friend or family member coordinating.  We just don't hire someone to do what family can, at least in my experiences with friends and family (and even people at our family's church!).

So, have ya'll heard of this?  Did any of you have a friend or family member as a coordinator?  What advice would you give to a bride who wants to ask someone to be a coordinator?  I know I have a friend who I'd like to be my coordinator, and while we've spoken about it on a very unofficial level, I'd like to do something nice for her and make it official.

Stories, advice, twists on the tradition, whatever you'd like to add would be lovely!  Thanks, Knotties!
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Re: Southern Tradition - Friend as Coordinator

  • I think it sounds wonderful!  It's not anything that I've heard of here in Arkansas, so maybe it's a Carolina thing rather than the whole South.  On the other hand it goes without saying in my family that it's "all hands on deck" for set up and clean up and the ladies of the family tend to all volunteer to help with any type of assembly and cooking.  This may have to do with the fact that our family is enourmous so a lot of hands make light work.  With an extended family of over 100 (grandparents, aunts, uncles, and cousins not including any 'seconds') it can be pretty light work to set up chairs, or take down decorations.  The party just keeps going until it's all done.  The bar stays open until the last souls are ready to leave and the music keeps going until we walk out the door.

    It may also have to do with the fact that we're pros at this.  We have the same 100 people together at least 5 times a year, with about 10 more times a year in smaller groups.  We've also had around 30 weddings...
  • Yay!  Another southern girl!

    Yeah, this is definitely something that family members are scrambling to do!  My FI's family actually served dinner and dessert at FI's cousin's wedding because that is just "what we do".  When I told them that we were going to have a buffet and that no one would be expected to help serve, they were a little offended!  Haha!  In their minds, family is supposed to do this stuff!  You don't hire people!  I mean, before I asked FI's sister to be MOH, she was telling me about how she was planning to get to the venue early to set up the reception hall.  When I told her I just wanted her to relax and enjoy the day she looked at me like I had three heads!  So this is definitely the way I was raised coming from a small rural town.  Granted, I eventually grew up and moved to a big city, but the wedding is still going to feature the down home southern traditions that mine and FI's family has had for years and years.

    I understand where people who are against this tradition are coming from.  At the same time, where I grew up being a coordinator is one of the highest honors in the wedding. For some people it is even more meaningful than being a bridesmaid.  And I'd never ask someone who wasn't already talking to me about it.  Like said friend, she's been trying to coordinate since day one just because we've been friends for so long and that is just what we do.  I think she likes the idea of being the person responsible for pulling off the wedding!  Haha!

    And, yes, FI and I are the ones really putting the wedding together.  We make all the decisions and go to all the vendors.  I'd never expect anyone to do that for me.

    I'm glad there is someone who knows and understands the tradition.  I thought I'd find out that it really was just an "us" thing and that we were all crazy!  Haha!
  • My coordinator is my MOH's mom, I call her Momma, and she's been like a mother to me since I met my MOH (11 years now! =). Momma's from the south and for my MOH's wedding her best friend (Debbie) was the coordinator. I didn't know it was "bad manners" to ask her to be my coordinator when i did, but i'm glad that i didn't because she's thrilled. i'm pretty sure she'd be super involved anyway, but this way she gets to make sure that i'm getting everything the way i like it, and she sees it as taking care of me. i'm so blessed to have her in my life; she's one of hte most amazing people i've ever known and i'm really glad that she gets to be nearly as involved in this as my own mom. and my mom is relieved to have her around, because my mom likes to come along for everything but she feels out of her depth with the actual planning.

    Debbie did such a great job on my MOH's wedding, and was recognized and lauded and gifted, and everything was exactly teh way Momma and my MOH wanted it. When I asked Momma, i asked her if she would consider being my Debbie. she was tickled pink (her words) that i'd made Debbie's name into a title (so is Debbie, who is invited to the wedding) and she jumped all over me before i could even finish asking her. I love it because my second mother is at everything with me and I get to see her and talk to her about everything nearly as much as my own mom and i do, and i feel like this wonderful person who wants to be involved is now as involved as i can make her. My mom and my momma are with me every step of the way and it's really made things just that much more special for me.
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  • Nope, I think it's perfectly normal.  But then again, I grew up in it.  Everyone here has aunts and cousins and uncles who help pull off every life event.  When we moved when I was in high school, without my parents even asking, we had 10 trucks and trailers show up on moving day and all our relatives descended upon our house with boxes and packing tape.  The whole move only took about 3 hours to pack everything, move it, and unpack it (mostly).  Then we all had pizza for lunch and fried fish for supper! 

    BTW, I'm actually in the second largest city in Arkansas.  Just cause we're family oriented doesn't necessarily mean that we're back-woods hillbillies.  This is a family of multiple Drs, lawyers, dentists, electrical engineers, bankers (me!), and geologists.  It's just a very natural thing in these parts to be there for your family and neighbors.
  • Aw, LoveMuffins, now I want a Debbie, too!  Haha!  Except in my circle we'd call her either a Sonja or a Lorreine!  Those were coordinators for either FI's family or my family!  They always knew just what to do, were great sources of info, could be your muscle if vendors were giving lip, could get the show going on time (or stall if you needed it!), and were just generally the best women you could ever ask for!

    I'm glad that other girls have this, too!  I really am!  It is such a special honor to be a coordinator and there is always such a special relationship between the bride and her coordinator!  I never hear anything but great stories!
  • I'm in FS.  Where r u?
  • oh i didn't mean you or anyone else on this thread was saying it.  I just hear it sometimes out on the rest of the Knot.  i was trying to pre-emtively defend all of us.  guess it wasn't necessary. 
  • haha, I'm "up the hill" all the time.  We're neighbors!

  • hahahaha!  the Dalai Lama!  you kill me!  I still need to stream that. 

    well, i do like to waller in the mud...   and bluegrass (harvest fest woop! woop!) haha.  but still!  we can be perfectly civil from 9to5! 

  • I'm not from the South but from the complete opposite the north.  In the part of Minnesota and the groups I.m from and hang around it is common for us to have "personal attandants" the day of the wedding. 

    My personal attendant has been telling her husband how excited she is that I asked her.  She feels like she's part of the wedding, and she's the best man's wife so she'd be there the whole time anyways.  I'm buying my personal attendants gifts just the like BMs and GMs, and I'm also mentioning her in the program. 

    If you know that the friend you want to ask would like the job I would just ask her the same way as you asked your Bridesmaids.
    "Faith Hope and Love are some good things he gave us, and the greatest is Love"
  •   In the part of Minnesota and the groups I.m from and hang around it is common for us to have "personal attandants" the day of the wedding. 



    that is interesting!  how nice!  We call ours "cousins."  haha  but really, that it a wonderful idea!
  • In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_customs-traditions_southern-tradition-friend-coordinator?plckFindPostKey=Cat:Wedding BoardsForum:36Discussion:b9f24883-4fd1-4285-a10d-1397d1488ae3Post:fbd43b0a-2533-4085-bbd8-24f7f94209b7">Re: Southern Tradition - Friend as Coordinator</a>:
    [QUOTE]  In the part of Minnesota and the groups I.m from and hang around it is common for us to have "personal attandants" the day of the wedding.  that is interesting!  how nice!  <strong>We call ours "cousins."</strong>  haha  but really, that it a wonderful idea!
    Posted by OuachitaTrixie[/QUOTE]

    hahaha, that was cute!  <img src="http://cdn.cl9.vanillaforums.com/downloaded/ver1.0/content/scripts/tinymce/plugins/emotions/images/smiley-laughing.gif" border="0" alt="Laughing" title="Laughing" />   You describing taking down chairs and stuff like that, my aunts, uncles and cousins will do that too. <img src="http://cdn.cl9.vanillaforums.com/downloaded/ver1.0/content/scripts/tinymce/plugins/emotions/images/smiley-laughing.gif" border="0" alt="Laughing" title="Laughing" />
    "Faith Hope and Love are some good things he gave us, and the greatest is Love"
  • aegrishaegrish member
    First Comment
    In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_customs-traditions_southern-tradition-friend-coordinator?plckFindPostKey=Cat:Wedding BoardsForum:36Discussion:b9f24883-4fd1-4285-a10d-1397d1488ae3Post:c2234ac2-c5d1-4579-9289-125e746b80bf">Re: Southern Tradition - Friend as Coordinator</a>:
    [QUOTE]I'm not from the South but from the complete opposite the north.  In the part of Minnesota and the groups I.m from and hang around it is common for us to have <strong>"personal attandants"</strong> the day of the wedding.  My personal attendant has been telling her husband how excited she is that I asked her.  She feels like she's part of the wedding, and she's the best man's wife so she'd be there the whole time anyways.  I'm buying my personal attendants gifts just the like BMs and GMs, and I'm also mentioning her in the program.  If you know that the friend you want to ask would like the job I would just ask her the same way as you asked your Bridesmaids.
    Posted by StacyJenniges[/QUOTE]

    This.  I had a friend OFFER to do this.  I wouldn't have been able to ask her myself...I am getting her a corsage too.
  • In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_customs-traditions_southern-tradition-friend-coordinator?plckFindPostKey=Cat:Wedding BoardsForum:36Discussion:b9f24883-4fd1-4285-a10d-1397d1488ae3Post:c08afb77-dc4e-46af-86da-3b39794bfd1d">Re: Southern Tradition - Friend as Coordinator</a>:
    [QUOTE]In Response to Re: Southern Tradition - Friend as Coordinator : This.  I had a friend OFFER to do this.  I wouldn't have been able to ask her myself...I<strong> am getting her a corsage too</strong>.
    Posted by aegrish[/QUOTE]


    totally agree I will be as well.
    "Faith Hope and Love are some good things he gave us, and the greatest is Love"
  • We have a family friend that actually WANTED to be our wedding director / coordinator, so we are going to pay him, but as you ladies have said, it seems to be more of a Southern thing.  In fact, in a lot of my family's weddings over the years, after one of the girls gets married, she is the wedding coordinator for her sister, or cousin, or whoever gets married next.  Weird, I guess.  Anyway, our guy is working for the ceremony (and getting paid), and celebrating with us during the reception.  And his entire family too.  :-) 

    We might be southern and have a few differences between the north / south about this kind of thing, but that's one of the things I love about the world - that we're NOT all the same!! :-) 
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  • In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_customs-traditions_southern-tradition-friend-coordinator?plckFindPostKey=Cat:Wedding%20BoardsForum:36Discussion:b9f24883-4fd1-4285-a10d-1397d1488ae3Post:f12c8bde-c982-4dae-9785-9bb7bb1e911c">Re: Southern Tradition - Friend as Coordinator</a>:
    [QUOTE]We have a family friend that actually WANTED to be our wedding director / coordinator, so we are going to pay him, but as you ladies have said, it seems to be more of a Southern thing.  In fact, in a lot of my family's weddings over the years, after one of the girls gets married, she is the wedding coordinator for her sister, or cousin, or whoever gets married next.  Weird, I guess.  Anyway, our guy is working for the ceremony (and getting paid), and celebrating with us during the reception.  And his entire family too.  :-)  We might be southern and have a few differences between the north / south about this kind of thing, but that's one of the things I love about the world - that we're NOT all the same!! :-) 
    Posted by kellya01[/QUOTE]

    <div>We're doing the same. One of my mom's aunts is coordinating and we're giving her a corsage and money.</div>
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  • edited May 2011
    My daughter is living and getting married in the south as well, I am many many miles away. My DD is having one of the church ladies with past expereince do her wedding and I am so glad of that! She and my daughter get together and pick out what my daughter likes and this lady incorporated my DD vision. DD hasn't let her run wild but does like some of the ideas this lady has come up with.

    There is no way I would be able to near the amt. I would need to do and I know this. Envious? yes personally   thankful for this lady? absolutly!!  Just glad DD is excited, happy on how things are evolving.
  • I'm actually from North Carolina and I've NEVER heard of this being done. This could be because I was raised in Charlotte by northern parents. I'm not implying by any means that this is a "redneck" custom, just that I can see it being more popular in areas where a large amount of family has settled in one area and thus can be available for planning/help/etc. That being said, my FI's family and many of my friends were also born and raised in NC by NC born and raised parents from both the "backwoods" and more metropolitan areas, and I've still never heard of this being done.

    I would personally HATE to relinquish control of my wedding to a family member or friend, as I really wanted to see my vision of my wedding, not my mothers or my aunts vision, but I know that's  unusual for some people. My mom wanted to help out, and she was part of many decisions, but in more of a controlled setting; for example, I narrowed done my options and showed her what I was thinking to get a yay or nay. As it was though, my reception site had a social catering manager and my church (which is located in my college town, not our parents' hometowns) has a small group of parishonars that are assigned to all wedding there since they are more familiar with the church's policies and customs, so that wouldn't leave a ton of space open for coordination in general. I am having my parents and sister (MOH) help with little things throughout the day though, like passing out tips, etc.

    I would warn that this is something that can put an INCREDIBLE amount of strain on any relationship, depending on how much responsibility you are placing on your coordinator. However, it sounds like something that is common in your circle, and if this is a custom it would probably put more strain on your relationship NOT to do it. If you do feel that this is a custom that is near and dear to your heart and you really want to include you friend in,  I would say go for it and enjoy having a planning buddy. I am probably not the authority on how to ask in a creative manner since I didn't ask anyone myself, but I would say it would be good to get some bubbly and some traditional southern dessert (Red Velvet cake - yum) and have her come over to ask her in person.
  • In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/wedding-boards_customs-traditions_southern-tradition-friend-coordinator?plckFindPostKey=Cat:Wedding%20BoardsForum:36Discussion:b9f24883-4fd1-4285-a10d-1397d1488ae3Post:98471e8c-7445-4869-8cdc-5b11971c15d8">Re: Southern Tradition - Friend as Coordinator</a>:
    [QUOTE]I'm actually from North Carolina and I've NEVER heard of this being done. This could be because I was raised in Charlotte by northern parents. I'm not implying by any means that this is a "redneck" custom, just that I can see it being more popular in areas where a large amount of family has settled in one area and thus can be available for planning/help/etc. That being said, my FI's family and many of my friends were also born and raised in NC by NC born and raised parents from both the "backwoods" and more metropolitan areas, and I've still never heard of this being done. <div>
    </div><div><strong>This part does make you sound a wee bit judgmental of your fellow North Carolinians, but text does not always carry tone well, so I'll give you the benefit of the doubt.</strong></div><div>
    </div><div>I would personally HATE to relinquish control of my wedding to a family member or friend, as I really wanted to see my vision of my wedding, not my mothers or my aunts vision, but I know that's  unusual for some people.</div><div>
    </div><div><strong>Coordinator=/=planner. My coordinator is not making any decisions at all about the wedding. She is there to make sure things run smoothly according to what we have planned.</strong></div><div>
    </div><div> My mom wanted to help out, and she was part of many decisions, but in more of a controlled setting; for example, I narrowed done my options and showed her what I was thinking to get a yay or nay. As it was though, my reception site had a social catering manager and my church (which is located in my college town, not our parents' hometowns) has a small group of parishonars that are assigned to all wedding there since they are more familiar with the church's policies and customs, so that wouldn't leave a ton of space open for coordination in general. I am having my parents and sister (MOH) help with little things throughout the day though, like passing out tips, etc. I would warn that this is something that can put an INCREDIBLE amount of strain on any relationship, depending on how much responsibility you are placing on your coordinator. However, it sounds like something that is common in your circle, and if this is a custom it would probably put more strain on your relationship NOT to do it. If you do feel that this is a custom that is near and dear to your heart and you really want to include you friend in,  I would say go for it and enjoy having a planning buddy. I am probably not the authority on how to ask in a creative manner since I didn't ask anyone myself, but I would say it would be good to get some bubbly and some traditional southern dessert (Red Velvet cake - yum) and have her come over to ask her in person.</div><div>
    </div><div><strong>Champagne and red velvet cake... this sounds good!</strong></div><div>
    Posted by laurenes[/QUOTE]

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  • well said artbyallie!
  • I'm from South Western VA. The only weddings I've been too without a coordinator were out of the state. We're having a lady from our church. Mainly we're still doing anything, she's just going to help with set up, etc. and with the rehearsal and stand in the back and tell the bms when to walk, etc.

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  • As Allie said, wedding coordinator does NOT mean that they become your wedding planner.  They can do as much or as little as you want them to do!  They basically lift the biggest part of the burden off of the bride so that she can enjoy her day, which is an amazing thing to have!! :-)   

    So in summary... wedding planner, wedding coordinator, wedding director ... it's up to you and them as to how much they do and what tasks you hold on to for yourself.  :-)
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  • em01092em01092 member
    First Comment
    The wife of the pastor does the coordinating around here in GA. I have never met our "coordinator," since we are getting married in FIs hometown church and they have a new pastor he has only met a few times himself. 

    Basically, all she does is welcomes everyone in during seating and then stands with the BMs and bride during the ceremony before they walk down the aisle, knowing the timing of the music, and directs everyone on when they need to go. She also oversees any decorations that need to be put up or is there when things are delivered. For example, she tells the flower folks where the bride wants what if the bride is not there or is getting ready. If the reception is also at the church, she will help orchestrate and carry out that as well. 

    I would not want to do this if I were a close friend. Sure, I would love to help out, but maybe with favors, paper, setting up/take down, something like that. Maybe I'm just selfish but I'd like a better seat than the coordinators get around here. Since they stay back with the ladies before they walk, they are forced to take a back row seat. 
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  • I'm from the South and I WISH someone would ask to do this!!!  This does happen within churchs though; most have a wedding cordinator and you pay them a slight fee to help with cordinating everything at the church facility.  I'm getting married in a chapel that doesn't hold services so everything has to be cordinated by me!
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  • colourzcolourz member
    First Comment
    Up here in my part of Canada, everyone is hired. Coordinator, caterer, set up and clean up etc is done by professionals. Guests, including close family and friends would not like being asked to help out. They expect to attend the wedding and relax and enjoy. Personally, I think it's very sweet that everyone wants to pitch in. It must give the wedding a warm feel.
  • I'm from Georgia and never heard of this or seen it done.

    At my church, there was a wedding director(the church secretary, actually). She helped coordinate anything that occured at the church...the musicians, where we would stand, she directed the rehearsal, etc.

    At the country club where we had the reception, there were two event coordinators on staff. They made sure everything was set up when we got there, and helped the evening flow(when to cut the cake, when to toss the bouquet, etc). They also supervised clean up.

    The only thing I can think of that is similar to this is I had one person the above people could call with any questions so they weren't calling me the day of.
  • Our DJ & the manager of the venue will be keeping track on time the day off.. I've got everything else covered. Yay- another southern knottie :)
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  • Well, I am from Texas and having a very close older friend of mine be my coordinator.  She was not comfortable being a bridesmaid because she is a lot older than I am, but she was thrilled to be the coordinator and help out in any way she can.  And, as others have stated above, she is not my planner and therefore not making any decisions for me unless I ask her to do so, but she is helping with it all.  I will be giving her a corsage for sure and probably noting it in the program.  I too would have had her and several family members including FI's family offended that we paid for a coordinator!
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