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May I borrow your language please - packing tips, what to wear, etc.

racholasracholas member
10 Comments First Anniversary
in Hawaii
If any of you have shared the following information with your guest, I would really be grateful if you would be so kind as to share it with me.

I need to send an email to my guests with some basic information, including:

Wedding day (and all other event days) attire
Packing tips / hints / reminders

I'll probably also include
  • avg. temps
  • reminder schedule of events with start times
  • directions to events / addresses
  • contact numbers

Can you think of what I might have forgotten?  Of course it would be nice if some of this information was in a welcome bag at their hotel, but I'm just not sure that will happen.  Some of the information they'll definitely need to know before they travel too.

Even though we all have different ideas for what our guests should wear, I would be curious to hear how you worded it.

Thanks in advance from a scrambling bride!

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Re: May I borrow your language please - packing tips, what to wear, etc.

  • Tanq&TonicTanq&Tonic
    1000 Comments Combo Breaker
    So, this information was scattered all over the place. We included some of it as an insert with the invitations, some on the website, and the rest in the welcome package that went in the arrival bags.  Let me cut & paste what I can....

    Dates, Times, and Locations page from our website:

    Friday, March 11
    Welcome cocktail hour
    Location: ABC
    Time: 8pm

    Saturday, March 12
    Ceremony, cocktails, dinner, and dancing
    Location: XYZ
    Time: 4:30pm
    Please note:All events will take place outdoors on the lawn. We hope it won’t be too cold. Averages in Maui for mid-March are high of 85, overnight low of 65.

    Ceremony & Reception Location:
    123 Street Address
    City, State
    View online map and get directions (link)

    Sunday morning, March 13
    Brunch
    Location: ABC
    Time: 10am

    Sunday Afternoon, March 13
    Whale Watching Cruise
    Location: Maalaea Harbor, Slip 52
    Time: Check-in 3:30pm, ship leaves 3:45pm, returns at 6pm
    Please note: This is a regular-sized boat that accommodates up to 150 people. We will be providing drinks & snack foods.

    And then from the welcome packet:

    WELCOME TO MAUI…
    Thank you so much for making the trip all the way to Maui in order to help us celebrate.  We are so honored you are here, and we feel so blessed to be surrounded by your love and support.  We hope you’ll have a chance to enjoy your time on the island.

    KEY CONTACTS
    Please don’t hesitate to contact us if you have questions or if we can be of assistance.  Cell numbers for a few key contacts:
    Bride
    xxx-xxx-xxxx
    Groom
    xxx-xxx-xxxx
    Maid of Honor (sister of the bride)
    xxx-xxx-xxxx

    WEDDING ACTIVITIES
    We have a fun-filled weekend planned -- we’re really looking forward to catching up with you!

    FRIDAY MARCH 18
    Welcome Reception
    8:00 pm
    ABC Restaurant
    123 Palm Tree Lane
    Join us for drinks at ABC Restaurant, located at the DEF resort.

    SATURDAY MARCH 19
    Wedding Ceremony
    4:00 pm
    XYZ
    456 Sand Lane
    Look for the yellow balloons marking the entrance to the site.  Allow 20 minutes for travel from the hotel.  Please note: the venue is outdoors and all events will take place on grass.
    - Group Photos immediately after ceremony
    - Cocktails and hors d’oeuvres 5:00 pm
    - Dinner and dancing approximately 6:45 pm - the reception will begin immediately after sunset.

    SUNDAY MARCH 20
    Brunch
    10:00 am
    ABC Restaurant
    123 Palm Tree Lane
    The buffet opens at 6:30 am if you would like to grab an early bite – simply let them know you’re with our party and you won't be charged.  The bride and groom will be there at 10am.

    Whale Watching
    4:00 pm
    Ma’alea Harbor Slip 52
    Join us for a 2-hour private whale watching cruise, while enjoying cocktails and heavy appetizers.

    And finally...

    We didn't include any packing hints / tips.  Unless you have a really unique activity that requires something out of the ordinary, like maybe Keens for walking through rocky water, you should trust that your guests know how to pack.  We did suggest insect repellant for the wedding because the mosquitoes were vicious, but we just dropped OFF wipes into the welcome bags to make it easier for everyone.

    As for attire, we had a good discussion about it a few days ago:
    http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/local-wedding-boards_hawaii_guest-attire

    Here's the attire update we posted to our website:

    Attire update — we've received a few questions recently and wanted share the information with everyone.  Please wear whatever you are comfortable in!  Anything you'd normally wear to a wedding would be fine and we don't have any theme or requirements. If it helps, here’s what we’ll be wearing at each of the events:

    Friday Welcome Drinks:

        Bride: tropical, long dress
        Groom: jeans, dress shirt, and blazer

    Wedding:

        Bride: lululemon (LOL, I wish)
        Groom: dark suit, tie, dress shoes

    Brunch and cruise:

        Bride: casual, knee-length dress
        Groom: linen pants & a dress shirt

    Hope that helps!
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  • dianalynmdianalynm member
    500 Comments Second Anniversary
    Very helpful! Thanks, Tanq!
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