I have a meeting tomorrow afternoon with our vendor and we are going to start hashing out some of the details of the day (woohoo!!) and then we will do our tasting to finalize our menu.
Here is a list of the items I want to discuss and questions I have. We have just under 3 months to go and I'm sure I can meeting with our coordinator again but I would like to maximize my time tomorrow afternoon. Please help me think of anything I'm missing. Thanks!
Getting Ready, Ceremony, Cocktail hour and Reception will all take place in the same venue. Tables, chairs and white linens are included.
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Rehearsal time/space
Location of ceremony & cocktail hour
Look at rental items available
Delivery of our decor
DOC-Decorating, Tear Down, vendor deliveries
Coat Check/Closet?
Bride & Groom Getting Ready Areas
Ceremony Set-Up
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Chairs
·
Aisle Width
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Side Aisle
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Altar Area
·
High Table for Unity Cross
·
Keyboard (outlet needed)
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DJ (outlet needed)
·
Measure wall indentions
Cocktail Hour
·
Ballroom vs Bar vs Lounge
·
Displays refreshed?
·
What is a serving size?
·
Salads presets
Ballroom Set-Up·
Gift table
·
Escort cards
·
Guest book (start out at main entrance, move to
ballroom after cocktail hour)
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S’mores Bar
·
DJ
·
Table size (6 vs 8 vs 10)
·
Bar/Coffee Service
·
Cake
· Dance Floor
Recommended Timing of Reception
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Bridal Party Entrance
·
First Dance
·
Parent Dances (joint)
·
Cake Cutting (table service?)
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Toasts
·
Prayer
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Lunch Service
Lunch/Reception
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Last call?
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Separate bar set-up from cocktail hour?
· Can we limit the bar options?
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Keep top layer of cake
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How will you serve cake, table or display?
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Knife/Server available to use?
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Do you make extras of meals?
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Do we get to take home extras from no shows?
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Allergies/Food sensitivities okay to do special
plates?
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Can we do three entrée choices?
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Preservative free lettuce/spinach