Wedding Etiquette Forum

Valid Reason to Send Early?

My invites are done and ready to go - however If I send them now, they'll be at the 8 week mark for the RSVP and just shy of the 10 week mark for the wedding.    I know its customary to send them at 6-8 weeks out, but we've been informed by the hotel we've blocked rooms at that there's a big concert festival in the area the weekend of the wedding, and that rooms are filling up.   Since most of our guests are coming from out of town I'd like them to have the hotel information ASAP so they have a better chance of getting rooms.  If they don't book after getting the information then that's their fault, but at least they would've had the information.  

Is it ok to send them a couple weeks early or should I wait on it and just hope the rooms are still available?

Background:  We have ten rooms in the block, they've moved it to 15 as we already have some people booked (wedding party).  The hotel won't increase further until the rooms fill up.

Re: Valid Reason to Send Early?

  • I would think so but I forget why it's bad manners to send invites early. You could even just call everyone and tell them the hotel info and then send out invites when you are supposed to. 
  • emmaaaemmaaa mod
    Moderator 2500 Comments 500 Love Its Fourth Anniversary
    edited March 2014

    Did you send STD's? Do you have a website? You could utilize the website to get this information out. Otherwise, I would say to send them early so that your guests ca get rooms.

    ETF: spelling


  • I would just reach out the VIPS or people who you think will actually be staying at the hotel and let them know the situation.

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  • I agree with PPs -- reach out to those people you think might want hotel rooms and let them know now. If you have a wedding website, that's also a great place to mention this.
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  • vmj23vmj23 member
    Fifth Anniversary 1000 Comments 250 Love Its 5 Answers
    I sent mine at around 10 weeks for a similar reason.  Our venue has limited rooms available and they are released to public 2 months before our wedding.  There is a major college graduation in the area that same week as well and limited hotel availability in the area.  
  • My personal opinion is that 10 weeks is reasonable.  I wouldn't send them a minute earlier than that.

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  • I think it's fine to send them out now, but also, do contact your VIPs soon to let them know about the hotel situation. Even if they get the invitations now, they might dilly dally about booking a room. 
  • I don't typically book rooms until just a few weeks out, so I'd miss out if I didn't look at the website. Sending them now isn't necessarily a guarantee that they'll book rooms, so I'd definitely call your VIPs.
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  • phiraphira member
    5000 Comments 500 Love Its Second Anniversary 5 Answers
    I think there's an aversion to contacting guests about hotel rooms before sending the invitations. Like, "Well, what's the point of the invitation, then?" But when my friend emailed me a couple of weeks before the invitatons went out to let me know that the room block was almost full and that it turns out the hotel was going to be really busy that weekend, I really appreciated it and booked my room right away (we could have found another hotel if necessary, but we wanted to stay at that one for numerous reasons).

    So I'd definitely get in touch with VIPs or out of town guests to let them know. I wouldn't be weirded out getting an invitation 9-10 weeks in advance. Closer to 3 months, and I would.
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  • kitsunegari89kitsunegari89 member
    500 Love Its Third Anniversary 100 Comments Name Dropper
    edited March 2014
    I don't see why it would be bad manners. I live in New Orleans, and hotels get booked up. I sent my STDates and invites much earlier than most so people would have half a chance to get a decent room. I did reserve a block of rooms, but most hotels here cap you out at I believe 8-10 and I had more guests than that. Everyone was happy for the early notice! I have a wedding website, but many guests are older and aren't into the internet much. I knew everyone under 55 would be fine, though.
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  • I don't check wedding websites very often - usually just once when I get the STD and then again when I'm ready to make my final plans, print the directions - so I'd say call/text people to let them know. I'm sure they'll appreciate the heads-up.
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