Hello all, I'm looking for some guidance in cohosting my SILs bachelorette party with her MOH (her younger sister, my other SIL).
We have started coming up with ideas, based on the bride's interests and I think we have a few good ideas going. There are 8 bridesmaids, and the bride thinks she will probably invite 3-5 more people to join us, so a total between 12-15. She wants a whole weekend thing (not a fan of these but whatever), that includes hiking, and also going out in a city. So we are looking at probably renting a house or a cabin, either via AirBNB/homeaway, or through another website. A lot of places have pricing based per person. We are getting everyone's budget information as we speak, so I can't quite gauge what everyone is thinking. The problem is, that I'd have to put the total amount on my credit card, probably months in advance, before I know how many are coming. I'm not thrilled about having to carry a balance for a few months, but whatever. For example, a home on AirBNB for 8 people will cost $134 per person, but it would cost $103 per person if there would be 11 people. I'm stilling looking into a few other sites, but it would still mean that the overall costs per person depend on how many people are coming.
I think I can probably negotiate the final number with the host OR book for fewer people and pay the host for the extra people once it's confirmed. I'm not sure how to go about getting the money from the attendees though. Should I say it's going to cost ~$135 per person for two nights, and then use any extra money for food and drinks? Or give them the difference back? What if someone only wants to come for one night? Should I just cough up the rest for the difference?
As it stands, the co-hosts are going to cover dinner night 1, and food for breakfasts, and miscellaneous snacks and drinks (but will probably ask everyone to bring her favorite beverage to share with 10 other people, is that okay?), and everyone will be responsible for lunch, dinner and drinks on day 2. So if there is extra money from the total, is it tacky to apply it to the food the cohosts were going to cover? Or use it to pay for the lunch/dinner on day 2?
I'm looking for some advice, I know it's already been discussed how these sorts of things are frustrating, hard to plan, and a drain on the hosts wallets. I don't know any of the other women besides my SILs and a cousin, so I'm trying extra hard to make sure I don't piss anyone off.