I really wanted to do Welcome Bags for my out of town guests to give them a little overview of the area, some recommendations, and a few local treats. But my wedding is in May and is the same weekend as the graduation at a local college. The hotels would not do a hotel block because of the graduation so everyone is staying in various hotels (near each other and the venue, but there isn't one set place). Is there a way I can get people's hotel information so I could drop off Welcome bags for them? Is this too complicated?
Re: Welcome Bags
The hotels had no issues dealing with the delivered bags, the same way they would if you dropped anything off to deliver for a guest.
ALL THAT BEING SAID, she did have hotel blocks in addition to doing this, so it made the number of people she had to track down much lower. She ended up having 45 bags to deliver to the hotel block hotels, and then about 25 to deliver elsewhere (6 or 7 other hotels).
You can do it, but it is far from necessary. I think if you have 50 OOT guests or so (20-25 rooms) it would be more manageable than if you had, like, 150...but I'm sure the hotels can handle it if it's something you want to do.
Edited: For grammar and to bold the word unnecessary (it needed to be emphasized, lol. This should only be done if it's something you really want to do.)
If you are doing a website, you could list all the are information on there instead of being part of a welcome bag. I've seen several well done websites where the B+G listed general area information as well as restaurant and activity suggestions. One B+G even managed to secure some discounted rates at certain activities and included that information as well. Not a perfect substitute for a welcome bag, but the bag is a lot of work.