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Wedding Cakes & Food Forum

Cake prices - does this sound unreasonable?

About 3 months ago FI's cousin's wife said she wanted to make our wedding cake. She's not a professional but has a friend who is that taught her.  She's a good cake baker and decorator so FI and I were fine with this.  We figured it would be a win-win; she gets to something she really enjoys and is excited to do, we get to save some money by not using a pro.  She was only going to charge us for the ingredients.

As it turns out, our wedding venue charges an extra $2.50 per person if we don't use one of their preferred vendors.  We figured having her make the cake would still be less money even with the extra cost.  We have 105 guests.

A couple days ago FI said she had called his mother freaking out about the cost and the fact that she would have to take a day off work to do it.  I asked him why she was telling his mom this and not us.  His answer - "that's just how she is."  My first thought was didn't she realize all this before and if so, why did she want to do it in the first place?

This morning she sent the following email -

Hey Guys,
 
I've been going through my lists of supplies and ingredients and trying to figure out a price for your cakes.  I called around to some local bakeries to get an idea of what they were charging.  Most are between $5.00 and $6.00 per slice with per-slice-surcharges for red velevet, cream cheese icing and gum paste flowers. 
 
The wedding cake will be 4 tiers (so that you will be able to keep the top layer for your 1st anniversary) and will be $600.00.  The groom's cake will be $200.00.
 
I am really excited to do these cakes for you guys.  Let me know if this sounds ok.
 
So yes, the average cost for a cake is $5 - $6 a slice but that is also so they can a profit.  That wasn't our original agreement and she has not spoken to us about that.  Between the wedding cake, groom's cake, and the venue's extra charge that brings our total to $1,062.50.  I think that's way too much.

Thoughts?
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Re: Cake prices - does this sound unreasonable?

  • edited December 2011
    i also agree thats a bit high, considering you also have to pay 2.50 pp extra, thats almost 8-9 a slice!! call your venue and get the aproved list and then start calling for prices! i would then tell her thank you but no thanks. shes not even a professional but wants to get paid just as much....good luck.
  • edited December 2011
    That is more than I would pay... but it is really up to you.  How much is a preferred vendor?

    It sounds like she doesn't want to take the day off, so maybe if you decide to go with someone else, you can tell her you didn't want to give her extra stress...  that this will be easier for everyone. 
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  • edited December 2011
    I say go with your venue.  It doesn't sound like you will be saving money with your FI's cousin's wife and there has already been miscommunications/misunderstandings with her which would make me worried that those miscommunications would continue to happen.

    To let her down easy just tell her your venue is being really difficult about having an outside vendor who is uninsured bring in a cake.  You could also tell her it is a win-win because she will be able to relax before the wedding and enjoy the reception without all the stress of making the wedding cake.
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  • edited December 2011
    is your wedding two weeks away? you make actually have a hard time, id start calling around asap! 
  • edited December 2011
    In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/special-topic-wedding-boards_food-cakes_cake-prices-this-sound-unreasonable?plckFindPostKey=Cat:Special%20Topic%20Wedding%20BoardsForum:23Discussion:ac9c1e69-da16-4583-8c24-0d307a51b7b6Post:323f082c-6279-41f4-a8d2-b5adb648abf9">Re: Cake prices - does this sound unreasonable?</a>:
    [QUOTE]is your wedding two weeks away? you make actually have a hard time, id start calling around asap! 
    Posted by amanda_robinson0717@yahoo.com[/QUOTE]

    I agree with this - you really don't have a lot of time left if that's the case.  It does sound like a lot - our baker starts at $4.25 and that's considered on the high end around here. If you can't find somewhere else to make the cake (and I would ask your caterer first, to avoid the cake cutting fee), I would consider cutting out the groom's cake and/or only having 3 tiers.  You don't HAVE to keep the top tier; a lot of people have a replica made for their one-year anniversary, or don't eat it at all.
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  • suze423suze423 member
    10 Comments
    edited December 2011
    In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/special-topic-wedding-boards_food-cakes_cake-prices-this-sound-unreasonable?plckFindPostKey=Cat:Special%20Topic%20Wedding%20BoardsForum:23Discussion:ac9c1e69-da16-4583-8c24-0d307a51b7b6Post:323f082c-6279-41f4-a8d2-b5adb648abf9">Re: Cake prices - does this sound unreasonable?</a>:
    [QUOTE]is your wedding two weeks away? you make actually have a hard time, id start calling around asap! 
    Posted by amanda_robinson0717@yahoo.com[/QUOTE]
    Yes!  So it really irks me that she waited this late to say something.  I just called one one the preferred vendors and have an appointment with them tomorrow
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  • suze423suze423 member
    10 Comments
    edited December 2011
    Laura - Good suggestion about not having the top tier.  Frankly, the idea of eating year-old freezer burned cake doesn't sound that appealing.
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  • edited December 2011
    Also - four tiers for 105 guests is unecessary.  We had 85 guests, three tiers (and kept the top tier), everyone at at least one piece and we had a lot left over.  Here is a picture:





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  • edited December 2011
    A friend of mine recently ate her one-year anniversary cake and said it was pretty good, but we didn't have room in our freezer and didn't package it up soon enough, so we just ate some and then threw it out.  I think you'll be fine :)
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  • edited December 2011
    I think you need to have a talk with her and say, "SIL, I was really surprised by the amount you quoted.  That's higher than a lot of local bakeries.  To save costs we're gong to have to just go with three tiers.  I understand that you're taking a day off from work to do this for us, and we really appreciate it, but is there any other way you can suggest that we save some money on these cakes?"  Maybe she will feel bad for jacking up the price...or actually come up with a cheaper option.  GL!
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  • edited December 2011
    she's not a pro, she can't charge what a pro charges, and you aren't saving any money because of the fee your venue charges, maybe it's time to call a pro
  • MommyMarta08MommyMarta08 member
    100 Comments
    edited December 2011
    I would be honest and tell her that you were under the assumption that you were just paying for the ingredients. Tell her that you are sorry if you misunderstood, but if she was going to charge you $6 a slice,  you rather go with a preferred vendor since there is no $2.50 surcharge. I'd leave her lack of skills out of the email- but clearly she either thought about it and felt cheated or someone else told her she should be charging more. Let her go and go to a bakery. She's just going to be trouble
  • edited December 2011
    Ditto MommyMarta.
  • topchef33topchef33 member
    1000 Comments
    edited December 2011
    $5-$6 a slice?! Yikes! $1000 for cake is way too much in my book. I'd call around to some bakeries asap!

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  • suze423suze423 member
    10 Comments
    edited December 2011
    Update - I responded to her email with this --

    That's more than I'm willing to spend, especially considering that we have to pay an extra $2.50 per person for not choosing one of the Bell Tower's preferred vendors. That would bring our total cost to over $1,000 and seeing as how we are already over budget I can't justify spending that much.  How many people are you expecting the groom's cake to feed? $200 seems awfully high.  I've talked other cake bakers who said that people usually use the groom's cake as as supplement to the wedding cake since most people will not eat both.  So with 105 guests, it would be something like 80 servings of wedding cake, 40 servings of groom's cake, so there would be a little extra of each for those who want both.

    And then she came back with this --

    Those prices I gave you are with your guest counts in mind.  You'll find that specialty cake prices are more a reflection of the expertise and time spent baking and decorating the cake than the size of the cake alone.  I understand your budget concerns, but I can't do it for any less due to the number of hours I would be spending and the day I would be taking off from work.
     
    A couple things bother me about this.  First, that she is saying that cake prices are about expertise (um...hello, she's not a pro) and time, and not the size.  Well if everyone else has a per slice charge then the size/servings directly influences the cost.  Second, she should have taken into consideration the fact that she would be taking off work to have time to make the cake and should have brought up this concern.

    Part of me wants to respond and say there's no way I'm paying her more than I would a professional cake baker and that she's being ridiculous.  The other part says I should just I should just let it go and not cause any drama.  I sked my FI if he read the email I wrote to her (I cc'd him) and he said yes and that he had talked to her after I emailed but before he read it.  I asked what she said about it and he said she just said "are you sure you're ok with me not making the cake?"  Seriously?  It was her idea in the first place!

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  • edited December 2011
    That seems way too high, if you can find another vendor who is approved and can do it on short notice, I would go with that. My cake is only going to be two-tiered with two or three dozen cupcakes as well (I'm only having about 60 at my wedding) and the price I'm getting quoted is around $200.

    Just explain to her that you don't have the budget. I'm all for not causing drama, but that's way too much for a cake!
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  • edited December 2011
    I agree that is way too much for a cake-especially since you are taking a chance since she is not a pro.  I would try to find a professional who can do it on short notice or see if your venue is still open to making your cake (that way you don't have to pay the $2.50 per person charge) 

    Don't cause the drama-i understand though wanting to let her have it for being so inconsistent.  Just matter-of-factly let her know you will no longer be needing her services, though the offer was appreciated.
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  • edited December 2011
    Since she offered to make the cake for cost, I would have assumed she was only charging me for the cost of the cake.  But it sounds like she is also wanting to charge you for the day she misses at work.  I personally think that is tacky since she offered to make the cake and should have known the time conflict.
     
    As a side thought, I don't see any reason why she would have to take time off work.  Maybe if the groom's cake is extremely detailed, but other than that she should be able to knock a 4 tier wedding cake out in about 5-6 hours (not including baking time which could be done in the evenings after work).
  • suze423suze423 member
    10 Comments
    edited December 2011
    cai0311 - I assumed the same.  Also, she's a 3rd grade teacher and school gets out at 3.  I know teachers often stay later than that but this would be on a Friday so it's not like she would have to spend all evening planning out the next day.
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  • edited December 2011
    i say let it go, she sounds like a source of unnesseary drama. at least you got out of it and her insanely expensive charge
  • edited December 2011
    That is way to much money for someone who isn't a pro.. I would call around on the venue list and get their pricing..

    also mention this to her that you don't feel comfortable playing PRO pricing for a non pro baker.
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  • suze423suze423 member
    10 Comments
    edited December 2011
    Success!  I just got make from one of the preferred cake bakers.  They can do it even with being 2 weeks out and are doing the wedding cake and grroom's cake for a combined $692!.  Yay!
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  • edited December 2011
    In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/special-topic-wedding-boards_food-cakes_cake-prices-this-sound-unreasonable?plckFindPostKey=Cat:Special%20Topic%20Wedding%20BoardsForum:23Discussion:ac9c1e69-da16-4583-8c24-0d307a51b7b6Post:2bef3c08-f3ef-40c9-8fbd-664ffac95e22">Re: Cake prices - does this sound unreasonable?</a>:
    [QUOTE]Success!  I just got make from one of the preferred cake bakers.  They can do it even with being 2 weeks out and are doing the wedding cake and grroom's cake for a combined $692!.  Yay!
    Posted by suze423[/QUOTE]

    That's great news!  I think this way you can tell your FSIL that you decided to go with a preferred vendor to save some money and save her some stress, and you will likely be able to avoid drama this way.  Win-win.
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  • futurepivkofuturepivko member
    1000 Comments
    edited December 2011
    glad it worked out! i agree, 1000 was WAY too much money for a cake! just let her gently know the decision, and how she can now relax and enjoy the wedding festivites :)
  • MobKazMobKaz member
    Knottie Warrior 5000 Comments 500 Love Its 5 Answers
    edited December 2011
    Although your situation was happily resolved, there were a couple other issues that never got addressed that people should consider when trying to "outsource" wedding particulars:

    As far as I could see, she did not factor in the cost of boxing the cake for transportation.

    She did not factor in the transporting of the cake at all.  How was she to get it to the venue, and when?  I assume she was also a guest at the wedding?  What alternative plans did she have if anything happened during the transportation and placement of the cake?

    Unfortunately, whether planning a wedding, or any other event....it is almost impossible to foresee all scenarios until you are 1)in the moment, and/or 2) something happens.   It's almost impossible to cover all contingencies.  That is often why, although at first glance more costly, it is easier/better/less stressful to work directly with venue personnel.....the extra cost is in the "hidden insurance" of plan B.

    Glad it worked out well for you!  And good luck!
  • JustKateJustKate member
    100 Comments
    edited December 2011
    Lesson learned here: Don't do business with family.  :) Really glad you were able to get it worked out with short notice! Congrats and have fun!
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  • edited December 2011
    Congrats on getting it worked out. That price was crazy high. I'm in the DC metro area which is really expensive and I'm paying under $600. Granted that was me being really serious about researching. Average price is this area is around 3.50-5.00. 6.00 a slice is not very common. I do hope you cut a tier though...we're only have 3 tiers and we have 150 coming. 
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  • edited December 2011
    In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/special-topic-wedding-boards_food-cakes_cake-prices-this-sound-unreasonable?plckFindPostKey=Cat:Special%20Topic%20Wedding%20BoardsForum:23Discussion:ac9c1e69-da16-4583-8c24-0d307a51b7b6Post:408be2e6-3acd-48ec-a512-e492887152d8">Re: Cake prices - does this sound unreasonable?</a>:
    [QUOTE]Lesson learned here: Don't do business with family.  :) Really glad you were able to get it worked out with short notice! Congrats and have fun!
    Posted by JustKate[/QUOTE]

    Ditto this! As nice as it may seem, working with family almost never is easier than going with a pro. And apparently woudn't have even saved money. And... I know I'm late, but $1000+ for cake is ridiculous and she is ridiculous for thinking that was okay! That is not what supplies would cost. My SMIL is a baker and her wedding cakes are maybe $350-$450, depending on size and difficulty. Oh and she IS a pro. Jeez, people are money hungry..
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  • edited December 2011
    Wow, what a messed up situation.  

    First of all, as a teacher, she really shouldn't be taking off a day to bake a cake.  It's unprofessional.  She'd probably have to lie about it to her principal.  Personal days have the be pre-approved.  Is she really gong to ask for a day off to bake a cake?  If I were her, I would bake the cakes one night and frost them the next night.  

    Second, trying to charge you what a professional baker does is crazy.  I live in NYC and I know places to get cakes way cheaper than that.  I think we're paying around $3 a slice (with no cake cutting fee).

    As shitty as she sounds, you handled it with grace.  I'm glad things worked out for you.  GL on your big day.  
  • edited December 2011
    Wow that is way to much for a cake. I'm in utah and maybe things are cheaper here, but the average cost of a three tier cake is 300.00.
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