Minnesota-Minneapolis and St. Paul

Guest List feature on The Knot

Hello All!

I'm starting to compile a guest list here on the knot..using the "Guest List" feature. Doing this on a website really freaks me out! What if it doesn't save or the whole site goes down??? Upheaval !! Chaos!! I can't trust any ONE site!

What are you other girls doing for your guestlist? I feel I need mega redundancy with something as important as a guest list. I also kind of feel I want it on an actual sheet of paper! Analog baby!

Please let em know the best way to go about this horrid piece of the puzzle. :)

Thanks!
BabyFruit Ticker

Re: Guest List feature on The Knot

  • SSaltzman87SSaltzman87 member
    First Anniversary First Comment
    edited December 2011
    Spreadsheets are your friend. I know a lot of brides use Excel for their guest lists to keep track of who's RSVPed and whatnot.

    I've fiddled around with the TK Guest List feature just for the heck of it. Most large sites like this have HUGE servers that they are automatically backed up on, so even if TK does go down- all your stuff should be saved.
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  • edited December 2011
    I was thinking I'd make another spreadsheet in Excel. I have a really crappy one right now with only names on it. I just really hate that program. I could while away a lifetime trying to figure out formulas.

    Thanks for the help!
    BabyFruit Ticker
  • bemistobebemistobe member
    First Comment
    edited December 2011
    I'm using Google Doc's via my gmail account -- that way I can access it from anywhere. I just created a spreadsheet in Google Doc's and made it public and shared it with my parents and FI's parents. That way, everyone can go in and see whose on the guest list -- and add or delete people (with my permission of course) if needed. I love it.
  • tpender13tpender13 member
    First Comment
    edited December 2011

    Xcel would probably work best. That's what we did, and we ended up adding columns for addresses, meal choices, RSVPs, etc. You could eventually add columns for gifts, whether you've sent a thank you, stuff like that too.

    image
  • edited December 2011
    In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/local-wedding-boards_minnesota-minneapolis-st-paul_guest-list-feature-knot?plckFindPostKey=Cat:Local Wedding BoardsForum:81Discussion:15571509-4f8e-4bbc-bd28-50754c3e1771Post:b8d29957-41dc-4531-8b96-5cd7a249f7a2">Re: Guest List feature on The Knot</a>:
    [QUOTE]Spreadsheets are your friend. Posted by SSaltzman87[/QUOTE]

    Couldn't agree with you more!!  = ) We're using Excel for ours because that just seemed like the easiest way to me.  I haven't checked out TK guest list area, but I like Excel because I can format everything how I want to. 

    Side note - My co-worker gave me a great tip.  Number your address on your spreadsheet, or whatever you're using, & put the same number on the RSVP so if you have someone add 2 kids & 3 grandkids, you can know who you have to call & polietly tell them, NO!!  = )  I will be doing this little trick for sure!
  • drdifabiodrdifabio member
    First Anniversary First Comment
    edited December 2011
    I am another vote for Excel. It worked really well for us and the only formulas we had in there was to sum the number of guests invited and RSVPs.

    I would not recommend the knot as i have heard bad things about that guest list - like it going down for a day or just not being user friendly.
  • ogrady88ogrady88 member
    First Comment
    edited December 2011
    In Response to <a href="http://forums.theknot.com/Sites/theknot/Pages/Main.aspx/local-wedding-boards_minnesota-minneapolis-st-paul_guest-list-feature-knot?plckFindPostKey=Cat:Local Wedding BoardsForum:81Discussion:15571509-4f8e-4bbc-bd28-50754c3e1771Post:0b7b9dd4-8eb3-4906-bb58-2f8e3f664ece">Re: Guest List feature on The Knot</a>:
    [QUOTE]I'm using Google Doc's via my gmail account -- that way I can access it from anywhere. I just created a spreadsheet in Google Doc's and made it public and shared it with my parents and FI's parents. That way, everyone can go in and see whose on the guest list -- and add or delete people (with my permission of course) if needed. I love it.
    Posted by bemistobe[/QUOTE]

    This, exactly...I love google docs.  We had originally used Excel, but google docs is so much easier to share from long distances and I can access it everywhere as long as I have internet.
  • edited December 2011
    Google docs!  That way you can access it from anywhere, and share with anyone you want.  I also frequently saved it to both my work and home desktops as a back up.

    My spreadsheet included:

    list (steph-friend, steph-mom, steph-dad, etc to track who was inviting how many people)
    Party name (for envelope address)
    First name
    Last name
    address
    email
    rsvp yes
    rsvp no
    rsvp ?? (checked one of the to run a total)
    gift received
    thank you sent
    meal choice  
  • edited December 2011
    I'm using Excel as well.
    I have columns for first name, last name, address, city, state, zip. You can easily export into a word document to print off labels.
    I also have it color coordinated for who's guest it is... pink for me and blue for FI.
    And I have a column for how many people are included- like 2 for husband and wife or more for kids, then another column for who i THINK might come. And then I'll add a column for the RSVP's.
    I'm crazy organized.
  • maybe984maybe984 member
    First Comment
    edited December 2011
    I used a combo of both TK's feature and Excel spreadsheets. I built the list on Excel, loaded it onto the site, and regularly pulled reports for whatever I wanted to find. I work with Excel wayyyyy too much at work, so it felt like a PITA to have to search through spreadsheets to find a lot of the info... so being able to pull specialized reports and look at things in a pretty, graphical format made everything a bit easier for me.
  • edited December 2011
    Great Advice! Thank You All!

    Would anyone be willing to email me thier template? I'd really appreciate it! I can't do the formula feature unless I spend like 5 hours trying. Sucks too because I use excel all the time...this, for some reason though...I just could not figure out!

    [email protected]
    BabyFruit Ticker
  • edited December 2011
    I'm also doing Excel and pairing it with Martha Stewart's online guest list because there's a great seating chart feature on their I'll be using
    Warning No formatter is installed for the format bbhtml
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